Senior/Executive, Procurement & Facilities Management – hybrid arrangement

Dementia Singapore Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Dementia Singapore Ltd seeks a proactive Executive to support Procurement and Premises Management, ensuring cost-effective purchasing and well-maintained facilities. You will work with the Procurement Manager, internal teams, and vendors to uphold regulatory compliance and efficient operations.

The role emphasizes process adherence, documentation, and coordination of vendors, with a focus on safety, quality, and continuity of services across offices in Singapore.

Qualifications

• Diploma or degree in accounting, business management, procurement, facilities management, or related field preferred.
• 2+ years in procurement, facilities management, or a similar support role.
• Strong communication and interpersonal skills across teams and with external vendors.
• Excellent organisational, analytical, and problem-solving abilities.
• High attention to detail; able to manage multiple tasks concurrently.

Responsibilities

• Support day-to-day facilities operations to ensure premises, systems, and infrastructure are well-maintained and compliant.
• Coordinate health, safety, and security matters, inspections, and emergency preparedness.
• Manage service requests and coordinate with internal stakeholders and external vendors.
• Coordinate outsourced service providers to maintain service standards.
• Assist with office renovations, relocations, workspace improvements, and BCP activities.
• Maintain facilities records and provide administrative support.

Skills

Communication

Interpersonal skills

Organizational skills

Analytical thinking

Problem-solving

Attention to detail

Independent work

Weekend availability

Education

Diploma / Degree in Accounting or Business

Tools

Procurement software

Vendor management systems

Job description

We are seeking a proactive and detail-oriented Executive to support both the Procurement and Premises Management functions. This role plays a critical part in ensuring cost-effective, compliant purchasing processes and well-maintained, safe, and efficient workplace facilities. The successful candidate will work closely with the Procurement Manager, internal stakeholders, and external vendors to support smooth day-to-day operations, while ensuring compliance with regulatory requirements and internal policies.

Job Responsibilities

Facilities Management Support

• Support day-to-day facilities operations to ensure premises, systems, and infrastructure are well-maintained and compliant.
• Coordinate health, safety, and security matters, including inspections, emergency preparedness, and documentation.
• Manage service requests and maintenance activities, working with internal stakeholders and vendors.
• Coordinate outsourced service providers (e.g. cleaning, maintenance) to ensure service standards are met.
• Support office renovation, relocation, workspace improvement, and Business Continuity Planning (BCP) activities.
• Maintain facilities records, track issues to resolution, and provide ad hoc premises and administrative support.

Procurement Support

• Process purchase requests, quotations, and purchase orders in accordance with policies.
• Coordinate vendor onboarding, due diligence, communication, and performance tracking.
• Support implementation and ongoing use of procurement and vendor management systems.
• Maintain preferred vendor lists and assist with contract administration and compliance.
• Track PO fulfilment and deliveries, resolving discrepancies in a timely manner.
• Maintain procurement records, support audits and reporting, and assist with maverick spend and ad hoc matters.
• Any other duties as assigned.

Requirements

• Diploma or Degree in Accounting, Business Management, Procurement, Facilities Management, or a related discipline is preferred.
• Minimum of 2 years’ relevant experience in procurement, facilities management, or a similar support role.
• Strong communication and interpersonal skills, with the ability to work effectively across teams and with external vendors.
• Good organisational, analytical, and problem-solving skills.
• High attention to detail and ability to manage multiple tasks concurrently.
• Proactive, dependable, and able to work independently.
• Willingness to work on weekends when required based on operational needs.