Senior/Executive, Procurement & Facilities Management – hybrid arrangement

DEMENTIA SINGAPORE LTD.; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

DEMENTIA SINGAPORE LTD. is seeking a proactive Executive to support both Procurement and Premises Management, ensuring cost-effective purchasing and well-maintained facilities across our Singapore operations.

You will work with the Procurement Manager, internal stakeholders, and external vendors to keep day-to-day activities compliant and running smoothly. Responsibilities include coordinating supplier onboarding, managing contracts and service levels, maintaining procurement records, and

Qualifications

• Diploma or degree in a related discipline is preferred.
• Minimum 2 years’ experience in procurement, facilities management, or similar role.
• Strong communication and interpersonal skills across teams and vendors.
• Good organisational, analytical, and problem-solving abilities.
• High attention to detail with multi-tasking capability.
• Proactive, dependable, and able to work independently.
• Willingness to work on weekends when required.

Responsibilities

• Support day-to-day facilities operations to keep premises safe, compliant and well-maintained.
• Coordinate health, safety, security matters, inspections, and documentation.
• Manage service requests and coordinate external vendors and service providers.
• Assist with renovations, relocations, workspace improvements, and BCP activities.
• Process procurement requests, quotations, and purchase orders per policy.
• Coordinate vendor onboarding, due diligence, and performance tracking.
• Maintain procurement records, support audits and reporting, and manage maverick spend.
• Any other duties as assigned.

Skills

Strong communication

Interpersonal skills

Organisational skills

Analytical skills

Problem-solving

Time management

Independent working

Weekend readiness

Education

Diploma or Degree in Accounting/Business/Procurement/Facilities Management

Tools

Procurement software

Vendor management systems

Job description

We are seeking a proactive and detail-oriented Executive to support both the Procurement and Premises Management functions. This role plays a critical part in ensuring cost-effective, compliant purchasing processes and well-maintained, safe, and efficient workplace facilities. The successful candidate will work closely with the Procurement Manager, internal stakeholders, and external vendors to support smooth day-to-day operations, while ensuring compliance with regulatory requirements and internal policies.

Job Responsibilities

Facilities Management Support

• Support day-to-day facilities operations to ensure premises, systems, and infrastructure are well-maintained and compliant.
• Coordinate health, safety, and security matters, including inspections, emergency preparedness, and documentation.
• Manage service requests and maintenance activities, working with internal stakeholders and vendors.
• Coordinate outsourced service providers (e.g. cleaning, maintenance) to ensure service standards are met.
• Support office renovation, relocation, workspace improvement, and Business Continuity Planning (BCP) activities.
• Maintain facilities records, track issues to resolution, and provide ad hoc premises and administrative support.

Procurement Support

• Process purchase requests, quotations, and purchase orders in accordance with policies.
• Coordinate vendor onboarding, due diligence, communication, and performance tracking.
• Support implementation and ongoing use of procurement and vendor management systems.
• Maintain preferred vendor lists and assist with contract administration and compliance.
• Track PO fulfilment and deliveries, resolving discrepancies in a timely manner.
• Maintain procurement records, support audits and reporting, and assist with maverick spend and ad hoc matters.
• Any other duties as assigned.

Requirements

• Diploma or Degree in Accounting, Business Management, Procurement, Facilities Management, or a related discipline is preferred.
• Minimum of 2 years’ relevant experience in procurement, facilities management, or a similar support role.
• Strong communication and interpersonal skills, with the ability to work effectively across teams and with external vendors.
• Good organisational, analytical, and problem-solving skills.
• High attention to detail and ability to manage multiple tasks concurrently.
• Proactive, dependable, and able to work independently.
• Willingness to work on weekends when required based on operational needs.