Logistics Assistant

Bossard Pte Ltdbossard.com; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Bossard Pte Ltd in Singapore is seeking a Logistics Administrative Assistant to join our team. You will coordinate shipments, communicate with suppliers and internal departments, and support order tracking and document processing.

The role requires at least one year in logistics admin, good English and Mandarin skills, and proficiency with Microsoft Office. You will work in a fast-paced environment and contribute to audit-ready records.

Qualifications

• Minimum O levels is required.
• At least 1 year logistics admin related experience.
• Good interpersonal and communication skills in English and Chinese.
• Proficient in Microsoft Office (Excel/Word).

Responsibilities

• Arrange and track domestic and international shipments.
• Coordinate with freight forwarders, carriers and warehouses.
• Prepare shipping documentation (invoices, packing lists, bills of lading).
• Update shipment status and delivery schedules; monitor progress.
• Maintain logistics records and audit-ready documentation.

Skills

Communication

Teamwork

Attention to detail

Multitasking

Bilingual English/Mandarin

Education

O-Levels

Tools

Microsoft Office

Job description

Responsibilities:

1. Shipment Coordination

• Arrange and track domestic and international shipments
• Coordinate with freight forwarders, carriers, and warehouses
• Prepare shipping documentation (invoices, packing lists, bills of lading)

2. Communication & Coordination

• Liaise with suppliers and transport companies
• Liaise with internal departments (e.g. warehouse, purchasing and finance)
• Support communication with logistics service providers
• Respond to basic internal customer or supplier inquiries
• Resolve basic operational issues and elevate when needed

3. Order & System Processing

• Update shipment status and delivery schedules
• Monitor order fulfilment progress and flag delays

4. Documentation Management

• Prepare and process shipping documents such as:
• Delivery orders
• Packing lists
• Bill of lading / airway bills
• Ensure all records are accurate and properly filed and audit ready
• Assist with audit and compliance documentation

5. Administrative Support

• Maintain and update logistics records, files, and databases
• Maintain proper documentation for regulatory and company compliance
• Support import/export paperwork (if applicable)
• Handle data entry in ERP systems (e.g., Dynamics, LFS)
• Support logistics team with general clerical duties

Requirements:

• Minimum O levels
• At least one (1) year logistics admin related experience
• Good interpersonal skills and communication skills (written & verbal) in English and Chinese (for communication with Mandarin-speaking vendors)
• Proficient in Microsoft office program (e.g. Excel/Word)
• Able to work in a fast-paced environment
• Meticulous and keen to learn
• Able to work independently and is a good team player