Logistics Admin Executive

LEMAX TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 35,712 - 55,800; Full time

Job summary

LEMAX TECHNOLOGY PTE. LTD. is seeking a detail-oriented Logistics Admin Executive to ensure smooth administrative execution of logistics operations. You will manage shipping documents, coordinate contract paperwork, and liaise with 3PL providers to bridge engineering projects and supply chain activities.

You will support internal teams, verify invoices, and maintain accurate ERP records. The role requires precise communication in English and Chinese within a fast-paced environment in Singapore.

Qualifications

• 1–3 years hands-on logistics admin experience; 3PL exposure preferred.
• Diploma or degree in a relevant discipline such as Business Admin or Logistics.
• Proficient in MS Excel and ERP software.
• Familiar with Incoterms, freight forwarding, and customs documentation.
• Excellent attention to detail, strong organizational and communication skills in English and Chinese.

Responsibilities

• Coordinate 3PL providers, freight forwarders, and carriers; track shipments and SLAs.
• Prepare, verify and manage shipping documents (BOLs, packing lists, invoices, customs docs).
• Handle contract paperwork, POs, rate sheets, and service agreements for 3PLs and suppliers.
• Act as liaison between engineering, procurement and warehouse to align timelines.
• Verify 3PL invoices against rates; monitor vendor performance and resolve discrepancies.
• Update ERP/logistics systems with shipment statuses; maintain filing systems.

Skills

Logistics administration

MS Office Excel

ERP systems

Incoterms

Communication skills

English-Chinese bilingual

Education

Diploma or degree in Business Administration/Logistics

Tools

ERP software

Job description

Job Summary

We are seeking a detail-oriented and organized Logistics Admin Executive to join our engineering team. In this role, you will play a crucial part in ensuring the smooth administrative execution of our logistics operations. You will be primarily responsible for managing shipping documentation, coordinating contract paperwork, and liaising extensively with Third-Party Logistics (3PL) providers to bridge the gap between our engineering projects and supply chain logistics.

Key Responsibilities

• 3PL & Vendor Coordination: Serve as the primary point of contact for Third-Party Logistics (3PL) providers, freight forwarders, and carriers. Coordinate bookings, track shipments, and ensure service level agreements (SLAs) are met.
• Documentation Management: Prepare, verify, and manage all logistics and shipping documentation (e.g., Bills of Lading, packing lists, commercial invoices, customs declarations, and delivery orders) required for 3PL processing.
• Contract & Paperwork Administration: Handle, organize, and track contract paperwork, rate sheets, purchase orders (POs), and service agreements related to 3PL vendors and suppliers.
• Logistics Coordination: Act as the internal liaison between the engineering, procurement, and warehouse teams to align project timelines with 3PL delivery schedules.
• Performance Monitoring: Verify 3PL invoices against agreed rates, flag discrepancies, and assist in monitoring vendor performance (e.g., on-time delivery rates).
• Data Entry & Reporting: Accurately update internal ERP/logistics systems with shipment statuses provided by 3PL partners and maintain systematic physical and digital filing systems.

Requirements & Qualifications

• At least 1 to 3 years of hands‑on experience in logistics administration, shipping documentation, or a similar role. Direct experience working with or managing 3PL providers will be a plus. Experience within the engineering or manufacturing sector is highly preferred.
• Diploma or Degree in Business Administration, Logistics, Supply Chain Management, or a related discipline.
• Strong proficiency in MS Office (especially Excel for tracking and data analysis).
• Familiarity with ERP software.
• Excellent understanding of shipping terms (Incoterms), freight forwarding processes, and customs documentation.
• Exceptional attention to detail and strong organizational skills.
• Strong communication skills for effective 3PL and vendor collaboration.
• English & Chinese language proficiency is required as this position involves communicating with customers etc.
• Ability to multitask, prioritize, and work effectively in a fast‑paced environment.