Legal Support Specialist

OFFICE SECRETARIES PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading international law firm in Singapore is seeking a dependable Legal Secretary to provide high-quality administrative support. In this role, you will manage legal documents, complex calendars, and act as a liaison between the firm and clients. The ideal candidate has proven legal secretary experience, proficiency in MS Office, and exceptional communication skills. Join a supportive and collaborative workplace that values input and teamwork.

Qualifications

• Proven background as a Legal Secretary within a law firm or professional services environment.
• Exceptional written and verbal communication skills with a professional demeanor.
• High level of discretion and strong attention to detail.

Responsibilities

• Prepare, format, and proofread legal documents.
• Manage complex calendars and travel arrangements.
• Act as a liaison between the firm and clients.
• Assist with billing processes and expense claims.
• Collaborate with colleagues during peak periods.

Skills

Legal documentation preparation

Calendar management

Effective communication

Financial administration

Team collaboration

Tools

MS Office

Document management systems

Job description

A leading international law firm is looking for a dependable, collaborative Legal Secretary to provide high-quality administrative support across multiple practice groups.

The Role

You will play a pivotal role in ensuring seamless operations by working closely with lawyers across various departments. Your responsibilities include:

• Document Management: Preparing, formatting, and proofreading legal documents (contracts, court filings, correspondence).
• Practice Support: Managing complex calendars, travel arrangements, and meeting coordination for multiple fee earners.
• Communication: Acting as a professional liaison between the firm, clients, and external stakeholders.
• Financial Admin: Assisting with billing processes, tracking hours, and managing expense claims.
• Team Collaboration: Contributing to a supportive office environment through knowledge sharing and assisting colleagues during peak periods.

What You Bring

Experience: Proven background as a Legal Secretary within a law firm or professional services environment.

Technical Skills: Proficiency in MS Office (Word, Excel, Outlook) and document management systems.

Communication: Exceptional written and verbal skills with a polite, professional demeanor.

Attributes: High level of discretion, strong attention to detail, and a proactive, "team-first" mindset.

Adaptability: Ability to manage multiple priorities and stay organized under pressure.

Why Join?

This firm is renowned for its supportive culture and commitment to employee growth. You will enjoy a collaborative workspace where your input and teamwork are valued.