Lease Admin Executive

XIAOHONG PROPERTY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

XIAOHONG PROPERTY MANAGEMENT PTE. LTD.

is seeking a highly organized Lease Administrator in Singapore to support the leasing team with accurate lease documentation, timely tenant communications, and strict adherence to lease terms and conditions. You will maintain leasing and marketing databases, prepare tenancy documents, track lease status, coordinate with tenants, lawyers, IRAS, HDB, JTC, and other parties; prepare weekly and monthly reports; assist onboarding of new tenants; monitor

Qualifications

• Diploma in Building Estate Management or Business Administration or equivalent; 2+ years relevant experience preferred.
• Proficient in Microsoft Office and basic data management.
• Strong written and verbal communication skills; meticulous and detail-oriented.

Responsibilities

• Perform administrative duties to support Leasing team.
• Maintain leasing & marketing databases.
• Prepare tenancy documents and track lease status; maintain tenancy records.

Skills

Communication skills

Attention to detail

Team player

Independence

Proactiveness

Time management

Document handling

Excel proficiency

Education

Diploma in Building Estate Management / Business Administration

Tools

Microsoft Office

Pivot Tables

VLOOKUP

Job description

We are seeking a highly organized and detail-oriented Lease Administrator to join our company. The successful candidate will be responsible for supporting the leasing team in all aspects of lease administration, ensuring accurate and timely management of lease documents, tenant communication, and compliance with lease terms and conditions.

Key Responsibilities:

• Perform administrative duties and support to Leasing team
• Maintaining the leasing & marketing databases
• Preparation of lease documentations and other related documents, tracking of lease status and timely maintenance of tenancy records
• Liaise with various parties on lease-related matters such as tenants, lawyers, IRAS, HDB, JTC etc on lease-related matters
• Provide support for meetings and preparation of weekly and monthly reports
• Liaise and co-ordinate with Leasing team as well as other departments to ensure timely execution and return of tenancy documents by Tenants
• Monitor lease expirations and renewal opportunities.
• Assist in the onboarding process for new tenants, ensuring all necessary documentation is completed and submitted.
• Track and ensure timely follow up of financial transactions such as lease payments, refund of security amount, etc
• Record and reconcile all audited sales report and GTO billing, if required.
• Any other assigned duties

Key Requirements:

• Diploma in Building Estate Management, Business Administration or its equivalent with at least 2 years of relevant experience are preferred
• Proficient with Microsoft Office
• Strong communication and written skills
• Meticulous, diligent, a team player, independent and process initiative
• Able to thrive on challenges and work under time pressures
• Good understanding of the real estate industry is advantageous
• Candidates who lack experience in real estate industry but are strong in administrative support and experienced in Pivot Table & vlookup functions are also welcome to apply