LEASE ADMIN MANAGER/SENIOR LEASE ADMIN EXECUTIVE

Teneriffe Property Management Pte. Ltd.; Singapore; On-site; SGD 42,000 - 63,000; Full time

Job summary

Teneriffe Property Management Pte. Ltd. in Singapore seeks a detail‑oriented Lease Administrator to support our property portfolio. You will manage leases, prepare contracts, and maintain tenancy schedules and monthly management reports.

Responsibilities include arrears management, data entry, and coordinating with counsel, ensuring accurate rental reporting while delivering prompt tenant service.

Qualifications

• Diploma/Degree in Estate Management, Business Administration, Accounting or its equivalent.
• 3–5 years of relevant experience in lease management.
• Good working knowledge of MS Excel.
• Experience with SAP system is an added advantage.
• Meticulous, diligent, highly organised with initiative.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage leases including preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule and monthly management reports.
• Conduct lease documentation, audit checks on leases and tenants, arrears management, and related lease functions.
• Enter information and data into the system and maintain the database, monitor lease documents status.
• Execute arrears management, prepare arrears reports and recovery plans for delinquent cases.
• Track security deposits, monitor turnover reports and adjustments by tenants.
• Ensure timely submission of turnover reports and detailed analysis of rental and occupancy costs.
• Manage billing issues and POS related issues.
• Develop and maintain cordial tenant relationships and address feedback promptly.
• Liaise with internal/external counsel and collection agents as needed.
• Compile inter-department reports to prepare monthly performance reports.

Skills

Lease management

Attention to detail

Communication

Organisation

Education

Estate/Business/Accounting degree

Tools

SAP

Job description

About the Role

This position will provide lease management support for the properties within the Company's portoflio.

Job Responsibilities

• Manage leases including preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule and monthly management reports for submission
• Conduct lease documentation, audit checks on leases and tenants, arrears management, and tenant and other related lease management functions
• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval and present the recovery plan for delinquent cases
• Track security deposit , monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales
• Ensure accurate and timely submission of gross sales turnover reports and detailed analysis of rental, gross sales turnover and occupancy costs
• Manage billing related issues and Point of Sales [POS] related issues
• Develop and maintain cordial relationships with tenants and attend to all feedback/requests promptly
• Liaise with internal and external counsel, court bailiffs, liquidators and collection agent in the course of work
• Compile inter-department reports to prepare monthly performance reports to Management

Job Requirements

• Diploma/Degree in Estate Management, Business Administration, Accounting, Finance or its equivalent
• 3-5 years of relevant experience in lease management
• Good working knowledge of MS Excel
• Experience with SAP system will have an added advantage
• Meticulous, diligent, highly organised and have lots of initiative
• Excellent communication and interpersonal skills