Lease Admin Executive

Xiaohong Property Management Pte Ltd; Singapore; On-site; SGD 28,000 - 50,000; Full time

Job summary

Xiaohong Property Management Pte Ltd is seeking a highly organized Lease Administrator to support the leasing team in all aspects of lease administration. You will ensure accurate management of lease documents, tenant communications, and compliance with lease terms.

Key responsibilities include maintaining databases, preparing documents, tracking lease expirations, and assisting in onboarding new tenants. Strong communication and meticulous work ethic are essential for success.

Qualifications

• Diploma in Building Estate Management or equivalent with relevant experience, preferred (2+ years).
• Proficient with Microsoft Office and data handling.
• Strong written and verbal communication skills are essential.

Responsibilities

• Support Leasing team with administrative tasks and document handling.
• Maintain leasing and marketing databases and tenancy records.
• Prepare lease documentation and track lease status and renewals.
• Coordinate with tenants, lawyers, IRAS, HDB, JTC on lease matters.

Skills

Strong communication & writing

Meticulous

Team player

Independent

Process initiative

Education

Diploma in Building Estate Management

Business Administration or equivalent

Tools

Microsoft Office

Job description

We are seeking a highly organized and detail-oriented Lease Administrator to join our company. The successful candidate will be responsible for supporting the leasing team in all aspects of lease administration, ensuring accurate and timely management of lease documents, tenant communication, and compliance with lease terms and conditions.

Key Responsibilities:

• Perform administrative duties and support to Leasing team
• Maintaining the leasing & marketing databases
• Preparation of lease documentations and other related documents, tracking of lease status and timely maintenance of tenancy records
• Liaise with various parties on lease-related matters such as tenants, lawyers, IRAS, HDB, JTC etc on lease-related matters
• Provide support for meetings and preparation of weekly and monthly reports
• Liaise and co-ordinate with Leasing team as well as other departments to ensure timely execution and return of tenancy documents by Tenants
• Monitor lease expirations and renewal opportunities.
• Assist in the onboarding process for new tenants, ensuring all necessary documentation is completed and submitted.
• Track and ensure timely follow up of financial transactions such as lease payments, refund of security amount, etc
• Record and reconcile all audited sales report and GTO billing, if required.
• Any other assigned duties

Key Requirements:

• Diploma in Building Estate Management, Business Administration or its equivalent with at least 2 years of relevant experience are preferred
• Proficient with Microsoft Office
• Strong communication and written skills
• Meticulous, diligent, a team player, independent and process initiative
• Able to thrive on challenges and work under time pressures
• Good understanding of the real estate industry is advantageous
• Candidates who lack experience in real estate industry but are strong in administrative support and experienced in Pivot Table & vlookup functions are also welcome to apply