Knowledge & Resources Executive (Contract)

Housing and Development Board; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A public housing authority in Singapore is seeking a Knowledge & Resources Executive to enhance business operations and resource management. The successful candidate will manage procurement requests, oversee records management, and support budget preparation. Strong organisational and interpersonal skills are essential. This role offers a 2-year contract, contributing to the smooth functioning of the Building & Research Institute while improving the quality of life for Singaporeans.

Qualifications

• Relevant experience in business support services and records management.
• Strong organisational skills with attention to detail.
• Good interpersonal skills with the ability to communicate effectively with various stakeholders.

Responsibilities

• Manage vendors and process procurement requests.
• Support asset and keys management processes.
• Manage physical and electronic records.
• Maintain digital resource platforms for accessibility.
• Prepare financial budgets and compile reports.
• Handle day-to-day logistical matters.
• Drive continuous improvement through digitalisation.

Skills

Business support services experience

Organisational skills

Interpersonal skills

Self-motivated

Job description

What the role is:

As a Knowledge & Resources Executive, you will play a vital role in supporting business operations and resource management to ensure smooth functioning of the Building & Research Institute.

What you will be working on:

• Manage vendors and process procurement requests such as creating Purchase Orders through GEBIZ and the Financial & Procurement System (FPS)
• Support asset and keys management processes including creating asset numbers in FPS, coordinating asset tagging, and maintaining records of equipment maintenance and replacement schedules
• Manage the physical and electronic records, including the creation, storage, retention, and disposal
• Maintain digital resource platforms such as HDB’s photos repository to ensure accessibility of organisational assets and proper documentation
• Preparation of financial budgets, claim submissions and compilation of reports including monthly variance reporting
• Handle day-to-day logistical matters including managing workstation arrangements, updating of telephony system, responding to meeting room booking requests, arranging refreshments for meetings, official visits and events
• Drive continuous improvement through digitalisation and streamlining of administrative workflows to enhance operational efficiency
• Perform other duties and responsibilities as assigned by supervisors

What we are looking for:

• Relevant experience in business support services and records management
• Strong organisational skills with attention to detail
• Good interpersonal skills with the ability to communicate effectively with various stakeholders
• Self‑motivated individual who can work independently while being an effective team player
• Working knowledge of government procurement processes and systems would be an advantage

Successful candidates will be offered a 2‑year contract. All applicants will be notified on whether they are shortlisted for the position within 4 weeks of the closing date of this job posting.

About Housing and Development Board

We are Singapore's public housing authority and a statutory board under the Ministry of National Development. We take pride in creating homes and towns that form a quality living environment for the young and old. Throughout the years, our continuous innovation and upgrading programmes have ensured that the heartland remain our cherished home. Join us in making a difference to the heartlands and communities that matter to us. Take on the challenge of shaping the nation’s skyline and landscape. With the wide range of opportunities available in HDB, you play an integral part in redefining the future of public housing and improving the lives of Singaporeans.