Junior project coordinator

OPENSOURCE PTE. LTD.; Singapore; On-site; SGD 45,000 - 75,000; Full time

Benefits offered by this job

MOE/government project exposure

Server hardware rollout experience

Vendor coordination and reporting

Job summary

OPENSOURCE PTE. LTD. is seeking an organized Project Coordinator to manage school IT deployment schedules and master trackers. You will liaison with schools, vendors, and IT teams to ensure timely hardware delivery and deployment readiness.

The role supports the Project Manager in day-to-day coordination, documentation, and reporting, with a focus on accuracy, scheduling, and stakeholder communication.

Qualifications

• Diploma or Degree in Information Technology, Business Administration, Project Management, or a related discipline.
• Experience in IT infrastructure or hardware deployment is a plus.
• Strong organisational and communication skills.

Responsibilities

• Coordinate and maintain the master project tracking list based on assignments and schedules.
• Arrange site surveys with schools, vendors, and the Technical Lead.
• Monitor approvals and follow up on pending items.
• Coordinate hardware delivery from vendor warehouses to schools.
• Liaise with schools and technical teams to schedule server deployment activities.
• Manage deployment schedule changes and extensions as needed.
• Update the project tracker daily with progress.
• Prepare and send deployment updates to schools, MOE, vendors, and stakeholders.
• Track milestones and outstanding actions; maintain progress reports.
• Support the Project Manager with daily coordination and admin tasks.

Skills

Stakeholder coordination

Microsoft Office

Project tracking

Communication

Time management

Education

IT/related degree

Tools

Excel

PowerPoint

Outlook

Job description

Key Responsibilities

• Coordinate and maintain the master project tracking list based on school assignments and deployment schedules.
• Arrange and coordinate site surveys with schools, hardware vendors, and the Technical Lead.
• Monitor and update approval statuses, ensuring timely follow-up on pending approvals.
• Coordinate hardware delivery from vendor warehouses to respective school locations.
• Liaise with schools and technical teams to schedule and reschedule server deployment activities.
• Manage deployment schedule changes for schools unable to meet planned timelines.
• Coordinate project timeline extensions where schools are unable to complete deployment within the original schedule.
• Update the project master tracking list daily to reflect completed activities and deployment progress.
• Prepare and send project communications, deployment updates, and notifications to schools, MOE, vendors, and relevant stakeholders.
• Track project milestones, outstanding activities, and follow-up actions.
• Maintain accurate project documentation, schedules, and progress reports.
• Support the Project Manager in day-to-day project coordination and administrative activities.
• Perform other project coordination duties assigned by the Project Manager.

Requirements

• Diploma or Degree in Information Technology, Business Administration, Project Management, or a related discipline.

Preferably

• 1-3 years of experience
• in project coordination, particularly within IT infrastructure, hardware deployment, or technology refresh projects.
• Experience coordinating with multiple stakeholders, vendors, technical teams, and end users.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong Excel skills for maintaining master trackers, updating deployment schedules, and preparing progress reports.
• Good organisational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to manage multiple school deployment schedules and follow up on pending activities.
• Detail-oriented, proactive, and able to work independently with minimal supervision.

Added Advantages

• Previous experience supporting MOE, government agencies, or school-based IT projects.
• Experience in server refresh, hardware rollout, IT infrastructure deployment, or technology migration projects.
• Experience with vendor coordination, delivery scheduling, and project reporting.