Tech Deployment Coordinator for School IT Projects

OPENSOURCE TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 47,000 - 73,000; Full time

Job summary

OPENSOURCE TECHNOLOGIES PTE. LTD. is seeking a Project Coordinator to manage master project trackers, coordinate site surveys with schools and vendors, and monitor deployment schedules.

You will liaise with schools and technical teams to schedule server deployments and handle approvals, maintaining documentation and progress reports. The role emphasizes organization, multi-tasking and strong communication to ensure timely deployments across school sites.

Qualifications

• Diploma or Degree in IT, business, PM, or related discipline.
• 1–3 years of experience in project coordination.
• Experience coordinating with multiple stakeholders, vendors and end users.
• Proficiency in Microsoft Excel, Word, Outlook and PowerPoint.
• Strong organizational, time-management and multitasking skills.
• Excellent written and verbal communication; detail-oriented and proactive.

Responsibilities

• Coordinate and maintain the master project tracking list based on school assignments and deployment schedules.
• Arrange and coordinate site surveys with schools, hardware vendors, and the Technical Lead.
• Monitor and update approval statuses, ensuring timely follow-up on pending approvals.
• Coordinate hardware delivery from vendor warehouses to respective school locations.
• Liaise with schools and technical teams to schedule and reschedule server deployment activities.
• Manage deployment schedule changes for schools unable to meet planned timelines.
• Coordinate project timeline extensions where schools are unable to complete deployment within the original schedule.
• Update the project master tracking list daily to reflect completed activities and deployment progress.
• Prepare and send project communications, deployment updates, and notifications to schools, MOE, vendors, and relevant stakeholders.
• Track project milestones, outstanding activities, and follow-up actions.
• Maintain accurate project documentation, schedules, and progress reports.
• Support the Project Manager in day-to-day project coordination and administrative activities.
• Perform other project coordination duties assigned by the Project Manager.

Skills

Project coordination

Stakeholder coordination

Vendor coordination

Communication

Excel proficiency

Education

Diploma or Degree in IT, Business Admin, PM, or related

Tools

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Job description

OPENSOURCE TECHNOLOGIES PTE. LTD. is seeking a Project Coordinator to manage master project trackers, coordinate site surveys with schools and vendors, and monitor deployment schedules.

You will liaise with schools and technical teams to schedule server deployments and handle approvals, maintaining documentation and progress reports. The role emphasizes organization, multi-tasking and strong communication to ensure timely deployments across school sites.