Junior Project Coordinator

OPENSOURCE TECHNOLOGIES PTE. LTD.; Singapore; Sur place; SGD 47 000 - 73 000; Plein temps

Résumé du poste

OPENSOURCE TECHNOLOGIES PTE. LTD. is seeking a Project Coordinator to manage master project trackers, coordinate site surveys with schools and vendors, and monitor deployment schedules.

You will liaise with schools and technical teams to schedule server deployments and handle approvals, maintaining documentation and progress reports. The role emphasizes organization, multi-tasking and strong communication to ensure timely deployments across school sites.

Qualifications

• Diploma or Degree in IT, business, PM, or related discipline.
• 1–3 years of experience in project coordination.
• Experience coordinating with multiple stakeholders, vendors and end users.
• Proficiency in Microsoft Excel, Word, Outlook and PowerPoint.
• Strong organizational, time-management and multitasking skills.
• Excellent written and verbal communication; detail-oriented and proactive.

Responsabilités

• Coordinate and maintain the master project tracking list based on school assignments and deployment schedules.
• Arrange and coordinate site surveys with schools, hardware vendors, and the Technical Lead.
• Monitor and update approval statuses, ensuring timely follow-up on pending approvals.
• Coordinate hardware delivery from vendor warehouses to respective school locations.
• Liaise with schools and technical teams to schedule and reschedule server deployment activities.
• Manage deployment schedule changes for schools unable to meet planned timelines.
• Coordinate project timeline extensions where schools are unable to complete deployment within the original schedule.
• Update the project master tracking list daily to reflect completed activities and deployment progress.
• Prepare and send project communications, deployment updates, and notifications to schools, MOE, vendors, and relevant stakeholders.
• Track project milestones, outstanding activities, and follow-up actions.
• Maintain accurate project documentation, schedules, and progress reports.
• Support the Project Manager in day-to-day project coordination and administrative activities.
• Perform other project coordination duties assigned by the Project Manager.

Connaissances

Project coordination

Stakeholder coordination

Vendor coordination

Communication

Excel proficiency

Formation

Diploma or Degree in IT, Business Admin, PM, or related

Outils

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Description du poste

Key Responsibilities

• Coordinate and maintain the master project tracking list based on school assignments and deployment schedules.
• Arrange and coordinate site surveys with schools, hardware vendors, and the Technical Lead.
• Monitor and update approval statuses, ensuring timely follow-up on pending approvals.
• Coordinate hardware delivery from vendor warehouses to respective school locations.
• Liaise with schools and technical teams to schedule and reschedule server deployment activities.
• Manage deployment schedule changes for schools unable to meet planned timelines.
• Coordinate project timeline extensions where schools are unable to complete deployment within the original schedule.
• Update the project master tracking list daily to reflect completed activities and deployment progress.
• Prepare and send project communications, deployment updates, and notifications to schools, MOE, vendors, and relevant stakeholders.
• Track project milestones, outstanding activities, and follow-up actions.
• Maintain accurate project documentation, schedules, and progress reports.
• Support the Project Manager in day-to-day project coordination and administrative activities.
• Perform other project coordination duties assigned by the Project Manager.

Requirements

• Diploma or Degree in Information Technology, Business Administration, Project Management, or a related discipline.

Preferably

• 1-3 years of experience
• in project coordination, particularly within IT infrastructure, hardware deployment, or technology refresh projects.
• Experience coordinating with multiple stakeholders, vendors, technical teams, and end users.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong Excel skills for maintaining master trackers, updating deployment schedules, and preparing progress reports.
• Good organisational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to manage multiple school deployment schedules and follow up on pending activities.
• Detail-oriented, proactive, and able to work independently with minimal supervision.

Added Advantages

• Previous experience supporting MOE, government agencies, or school-based IT projects.
• Experience in server refresh, hardware rollout, IT infrastructure deployment, or technology migration projects.
• Experience with vendor coordination, delivery scheduling, and project reporting.