Human Resource Admin (Temp Cover 6 months)

Timezone Singapore; Singapore; Hybrid; SGD 23,000 - 38,000; Part time

Job summary

Timezone Singapore is seeking an organized Human Resource Administrator to provide maternity cover for the People & Culture team, with a hybrid 3-4 day work week.

The role focuses on job advertising, recruitment coordination, payroll support, work pass administration, and employee documentation, with additional duties in reporting and events support. Confidentiality and accuracy are essential for handling employee data and MOM-compliant leaves.

Responsibilities

• Post and manage job advertisements on Jobs Portal
• Maintain candidate trackers and interview schedules
• Organize and coordinate group interviews, induction sessions, and venue placements
• Communicate with candidates regarding interviews, induction arrangements, and hiring outcomes
• Creation of new team member's profile
• Preparation of monthly incentives file
• Updating of payroll instructions into the system
• Payroll reports checking
• Any other payroll related
• Support work pass administration activities, including updating non-sensitive employee information and coordinating medical examination requirements
• Assist with work pass tracking, renewals, issuance, cancellations, SAT and etc.
• Maintain accurate work pass records and documentation
• Collect and verify employee data for the Global People Dashboard
• Maintain reporting accuracy and prepare information according to reporting timelines
• Support monthly People & Culture reporting requirements
• Assist in organizing and supporting employee events
• Provide administrative support to the People & Culture team as required
• Respond to general people & culture enquiries
• Maintain employee records, trackers, and people & culture documentation
• Ensure confidentiality and accuracy when handling employee information
• Leaves entitlement according to MOM regulations (Annual leaves, sick leaves, hospitalization leaves)

Job description

We are looking for an organized, detail-oriented and dependable Human Resource Administrator to provide temporary maternity cover for our People & Culture team. You are only required to work 3-4 days a week (Hybrid work arrangement).

The role will support the smooth day-to-day running of People & Culture administration, with a primary focus on Job \advertising, Recruitment coordination, Payroll support, People dashboard reporting, work pass administration and employee documentation.

Recruitment & Hiring Support

• Post and manage job advertisements on Jobs Portal
• Maintain candidate trackers and interview schedules.
• Organize and coordinate group interviews, induction sessions, and venue placements.
• Communicate with candidates regarding interviews, induction arrangements, and hiring outcomes.

Payroll Support

• Creation of new team member's profile
• Preparation of monthly incentives file
• Updating of payroll instructions into the system
• Payroll reports checking
• Any other payroll related

Work Pass Administration

• Support work pass administration activities, including updating non-sensitive employee information and coordinating medical examination requirements.
• Assist with work pass tracking, renewals, issuance, cancellations, SAT and etc.
• Maintain accurate work pass records and documentation.
• Collect and verify employee data for the Global People Dashboard.
• Maintain reporting accuracy and prepare information according to reporting timelines.
• Support monthly People & Culture reporting requirements.

Events & General People & Culture Support

• Assist in organizing and supporting employee events.
• Provide administrative support to the People & Culture team as required.

HR Administration & Employee Support

• Respond to general people & culture enquiries.
• Maintain employee records, trackers, and people & culture documentation.
• Ensure confidentiality and accuracy when handling employee information.

Leaves entitlement according to MOM regulations (Annual leaves, sick leaves, hospitalization leaves)