Officer - Human Resources (Upto 6 months maternity cover)

TOUCH COMMUNITY SERVICES LIMITED; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

TOUCH COMMUNITY SERVICES LIMITED is seeking an Officer - Human Resources to support HR Operations, Training Administration and Grants functions, ensuring compliant processes and a positive employee experience.

You will coordinate learning initiatives, manage training grants, and provide HR support across the employee lifecycle, collaborating with HRBPs to deliver effective services and contribute to workforce development.

Qualifications

• Diploma in HR or a related field with more than 1 year of relevant HR experience preferred, especially in HR operations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organisational and time-management skills, with attention to detail.
• Strong communication and interpersonal skills.
• Collaborative team player who demonstrates integrity and handles sensitive information with confidentiality.
• Adaptable and proactive.

Responsibilities

• Support the employee lifecycle, including onboarding, work pass applications, confirmation, contract renewal and maintaining employee records.
• Administer hiring documentation and manage timely renewals or cancellations of work passes in compliance with MOM regulations.
• Coordinate the internship program by liaising with direct services.
• Facilitate the offboarding process, ensuring a smooth and structured employee exit.
• Prepare various HR-related letters, including confirmation, transfer, and resignation letters.
• Assist with HR initiatives such as staff orientation, long service awards, engagement events, and town halls.
• Performs other duties and HR projects as assigned.
• Administer and process employee training applications, ensuring compliance with policies and funding requirements.
• Liaise with employees, training providers, and funding agencies to ensure proper documentation and approvals are in place.
• Coordinate and support internal and external training programs, workshops, and e-learning initiatives.
• Support in learning events, onboarding programs, and leadership development initiatives to enhance employee engagement and skills development.

Skills

Organisational skills

Time-management

Communication skills

Interpersonal skills

Confidentiality

Team player

Adaptable

Attention to detail

Education

Diploma in HR or related field

Tools

Microsoft Office

Job description

As an Officer - Human Resources, you will support the organisation's HR Operations and Training Administration and Grants functions by ensuring efficient administration, regulatory compliance, and a positive employee experience. You will play a key role in coordinating employee learning initiatives, managing training grants and funding processes, and providing HR operational support across the employee lifecycle. Working closely with the Human Resources Business Partners (HRBPs), you will contribute to the effective delivery of HR services and initiatives that support organisational and workforce development.

Principal Responsibilities and Duties:

(1) HR Operations

• Support the employee lifecycle, including onboarding, work pass applications, confirmation, contract renewal and maintaining employee records.

• Administer hiring documentation and manage timely renewals or cancellations of work passes in compliance with MOM regulations.

• Coordinate the internship program by liaising with direct services.

• Facilitate the offboarding process, ensuring a smooth and structured employee exit.

• Prepare various HR-related letters, including confirmation, transfer, and resignation letters.

• Assist with HR initiatives such as staff orientation, long service awards, engagement events, and town halls.

• Performs other duties and HR projects as assigned.

(2) HR Training Administration and Grants

• Administer and process employee training applications, ensuring compliance with policies and funding requirements.

• Liaise with employees, training providers, and funding agencies to ensure proper documentation and approvals are in place.

• Coordinate and support internal and external training programs, workshops, and e-learning initiatives.

• Support in learning events, onboarding programs, and leadership development initiatives to enhance employee engagement and skills development.

Working Conditions

• 5 day work week: Mon - Fri

• Up to 6 months contract for Maternity Cover

Qualifications & Core Competencies:

• Diploma in HR or a related field with more than 1 year of relevant HR experience preferred, especially in HR operations. Fresh graduates are welcome to apply.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Excellent organisational and time-management skills, with attention to detail.

• Strong communication and interpersonal skills.

• Collaborative team player who demonstrates integrity and handles sensitive information with confidentiality.

• Adaptable and proactive.