HR Executive (6 months Maternity Cover)

Dover Park Hospice; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Dover Park Hospice is hiring an HR Executive to manage day-to-day HR operations in Singapore. You will handle recruitment, onboarding, employee records, and compliance, ensuring accurate processes and timely support to staff and managers.

You'll coordinate performance reviews, staff development, and HR documentation while assisting with policy updates and payroll-related tasks. The role requires a Diploma in HRM and at least 1 year of HR experience.

Qualifications

• Diploma in HRM, Business Admin or related discipline.
• At least 1 year of HR Executive/Generalist experience.
• Working knowledge of Singapore Employment Act, CPF and work passes.
• Proficient in MS Office, especially Excel.
• Strong communication and discretion with confidential information.
• Well organized and able to handle multiple tasks and deadlines.

Responsibilities

• Coordinate the full recruitment cycle and onboarding.
• Maintain accurate employee records and HR data.
• Support performance appraisal processes and staff engagement.
• Coordinate staff training registrations and learning needs.
• Provide general HR and administrative support.

Skills

HR admin

Payroll

MS Excel

Communication

Education

Diploma in HRM

Tools

MS Office

Job description

The HR Executive supports the day-to-day delivery of human resource operations, including recruitment and onboarding, employee records, statutory compliance, performance management and learning and development. The role ensures that HR processes are carried out accurately and efficiently while providing timely support to staff and managers in accordance with organisational policies and regulatory requirements.

Key responsibilities

1. Recruitment and onboarding

• Coordinate the full recruitment cycle, including job postings, interview arrangements, reference checks, offer preparation and candidate follow up.

• Coordinate onboarding and orientation for new employees, including employment documentation and arrangements for system access and work equipment.

• Manage employee offboarding, including exit documentation, clearance and exit interviews where required.

2. HR operations and employee records

• Maintain accurate and up to date employee records, leave and attendance data in the HR information system.

• Prepare employment contracts, confirmation letters, HR correspondence and other employment related documents.

• Administer employee benefits and medical claims and respond to staff enquiries on HR policies and procedures.

• Support the review and updating of HR policies, procedures and the staff handbook.

3. Performance management and employee engagement

• Coordinate performance appraisal exercises, including tracking submissions, maintaining records and providing administrative support to managers and staff.

• Process probation reviews and confirmation documentation.

• Support employee engagement initiatives, staff communications and HR activities.

4. Learning and development

• Coordinate staff training registrations, course arrangements and payment processing.

• Research suitable training programmes and courses based on identified learning needs.

• Maintain training records and support the administration of training grants and funding claims where applicable.

6. Other duties

• Provide general administrative and operational support to the HR team.

• Grants tracking and budget utilisation tracking

• Assist with HR projects, process improvements and other duties as assigned.

Requirements

• Diploma in Human Resource Management, Business Administration or a related discipline.

• At least 1 year of relevant experience in an HR Executive or HR Generalist role.

• Working knowledge of Singapore employment legislation, including the Employment Act, CPF requirements and work pass processes.

• Proficient in Microsoft Office applications, particularly Excel.

• Good numerical skills and attention to detail, especially in payroll calculations and verification.

• Strong communication and interpersonal skills with the ability to handle confidential information with discretion.

• Well organised and able to manage multiple tasks, prioritise work and meet deadlines.

• Able to work independently as well as collaboratively in a fast-paced environment.

• Proactive, service oriented and committed to providing reliable support to staff and managers.