HR Shared Service Assistant (SuccessFactors) @ One North ~

PERSOL Singapore; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

PERSOL Singapore is seeking a Senior Executive Assistant to support the HR Shared Services - Data Management Team. The role focuses on onboarding new hires, maintaining accurate HR data in myHR and related systems, and supporting ongoing data-related projects.

The successful candidate will handle confidential information, manage large datasets in Excel, and coordinate with Onboarding and In-Service teams during peak periods to ensure timely data updates and smooth operations.

Qualifications

• Experience with HR data entry, onboarding and data integrity.
• Strong attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Enter new hire data accurately with complete documentation.
• Update staff data in myHR for transfers and changes.
• Process offboarding data updates for resignations.
• File documents per SLAs and maintain records.
• Support onboarding and in-service teams during peaks.
• Grant SharePoint access as needed and ensure accessibility.
• Cover colleagues' duties during leave to maintain operations.
• Perform ad-hoc tasks to support team objectives.
• Maintain data confidentiality and integrity with high volumes.
• Use Excel to manage large datasets, perform lookups, ensure accuracy.

Skills

Data management

Confidentiality

Communication

Teamwork

Education

Bachelor's degree in a related field

Tools

Microsoft Excel

SharePoint

HRIS systems

Job description

Company Overview

PERSOL is Asia-Pacific’s leading Staffing and HR solutions partner with over 80 offices across 13 markets. We combine human expertise and smart technology to deliver tailored workforce solutions that help organizations solve challenges and unlock potential.

Job Summary

The Senior Executive Assistant supports the HR Shared Services - Data Management Team in Onboarding and In-Service functions. This role ensures accurate, complete, and timely HR data management in myHR and related systems, supporting operational demands and projects.

Responsibilities

• Enter new hire data accurately, ensuring all mandatory fields and documents are complete
• Update staff data in myHR for transfers, re-designations, and contract extensions
• Process offboarding data updates for resigning employees
• File all related documentation properly according to Service Level Agreements (SLAs)
• Support Onboarding and In-Service teams during operational peaks by managing workload efficiently
• Grant SharePoint access to users as needed to maintain system accessibility
• Cover colleagues’ duties during their leave to ensure uninterrupted operations
• Perform ad-hoc tasks assigned by the supervisor to support team objectives
• Maintain strict confidentiality while managing high-volume data activities
• Use Microsoft Excel to handle large datasets, apply basic formulas, and perform lookups for data accuracy
• Identify and resolve data-related issues proactively to maintain data integrity