HR Executive (Recruitment)

Maxius Trading Pte. Ltd.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Maxius Trading Pte. Ltd. is seeking a proactive HR Executive (Recruitment) to support recruitment across our F&B, beverage, bakery and retail businesses. You will manage end-to-end processes from sourcing to onboarding, working closely with hiring managers and Operations teams in a fast-paced environment.

The role requires independence, strong communication, and a track record in high-volume hiring, with familiarity in Singapore platforms and a focus on timely vacancies.

Qualifications

• Diploma or Degree in HRM/BA preferred.
• 1–3 years recruitment or HR experience; F&B/retail or high-volume hiring advantageous.
• Experience recruiting frontline staff and operational roles preferred.
• Familiar with Singapore recruitment platforms and channels.
• Excellent communication and coordination skills.
• Ability to manage multiple vacancies in a fast-paced environment.
• Proactive, organized and able to work independently.
• Proficient in MS Office, especially Excel, for recruitment tracking.
• Comfortable engaging candidates from diverse backgrounds.
• Collaborate with hiring managers and operations to meet manpower needs.

Responsibilities

• Manage end-to-end recruitment for positions across the company, including outlet crew, tea baristas, service crew, outlet managers, corporate and management roles.
• Source candidates via job portals, social media, recruitment platforms, employee referrals, walk-in applications and job fairs.
• Review resumes, screen applications and conduct initial candidate assessments.
• Coordinate and arrange interviews between candidates and hiring managers or Area Managers.
• Follow up with candidates and hiring managers on interview outcomes and hiring decisions.
• Maintain a recruitment pipeline and ensure vacancies are filled within the required timeframe.
• Build and maintain a pool of suitable candidates for current and future hiring needs.
• Work closely with hiring managers and Operations teams to understand manpower requirements.
• Prepare and maintain recruitment trackers, interview schedules, candidate records and hiring reports.
• Monitor recruitment progress, including applications received, candidates shortlisted, interviews arranged, offers made and successful hires.
• Provide regular updates on recruitment status, outstanding vacancies and hiring challenges.
• Support recruitment campaigns, job fairs and other talent attraction initiatives.
• Coordinate employment offers and follow up with successful candidates on offer acceptance and required documentation.
• Prepare or coordinate Letters of Offer (LOO) and other recruitment-related documents in accordance with company procedures.
• Arrange first-day onboarding and coordinate with relevant departments on payroll registration, employment contracts, uniforms, name tags and other onboarding requirements.
• Ensure new joiners' information and recruitment records are complete and properly maintained.
• Monitor new joiners' reporting dates and follow up on any outstanding onboarding matters.
• Maintain accurate and confidential candidate and employee records.
• Handle recruitment-related enquiries from candidates, hiring managers and Operations teams.
• Ensure recruitment and personal data are handled in accordance with company policies and applicable Singapore employment and data protection requirements.
• Support other HR administrative duties and projects when required.

Skills

Communication

Interpersonal skills

Recruitment coordination

Multitasking

Independent worker

Sourcing via platforms

Education

Diploma or Degree in HR/BA

1–3 years HR/recruitment experience

Tools

Microsoft Office (Excel)

Job description

Job Description & Requirements

Maxius Trading Pte Ltd is looking for a proactive and organised HR Executive (Recruitment) to support the company's recruitment activities across our F&B, beverage, bakery and retail businesses.

The successful candidate will manage the end-to-end recruitment process, from sourcing and screening candidates to coordinating interviews, facilitating offers and supporting onboarding. This role requires someone who can work independently, communicate effectively with hiring managers and Operations teams, and meet recruitment targets in a fast-paced environment.

Responsibilities

1. Recruitment & Talent Acquisition

• Manage the full recruitment cycle for positions across the company, including outlet crew, tea baristas, service crew, outlet managers, corporate and management roles.

• Source candidates through job portals, social media, recruitment platforms, employee referrals, walk-in applications and job fairs.

• Review resumes, screen applications and conduct initial candidate assessments.

• Contact shortlisted candidates to understand their experience, availability, salary expectations and preferred work locations.

• Coordinate and arrange interviews between candidates and hiring managers or Area Managers (AMs).

• Follow up with candidates and hiring managers on interview outcomes and hiring decisions.

• Maintain a recruitment pipeline and ensure vacancies are filled within the required timeframe.

• Build and maintain a pool of suitable candidates for current and future hiring needs.

2. Recruitment Coordination & Reporting

• Work closely with hiring managers and Operations teams to understand manpower requirements and hiring priorities.

• Prepare and maintain recruitment trackers, interview schedules, candidate records and hiring reports.

• Monitor recruitment progress, including applications received, candidates shortlisted, interviews arranged, offers made and successful hires.

• Provide regular updates on recruitment status, outstanding vacancies and hiring challenges.

• Support recruitment campaigns, job fairs and other talent attraction initiatives.

3. Offer Management & Onboarding

• Coordinate employment offers and follow up with successful candidates on offer acceptance and required documentation.

• Prepare or coordinate Letters of Offer (LOO) and other recruitment-related documents in accordance with company procedures.

• Arrange first-day onboarding and coordinate with relevant departments on payroll registration, employment contracts, uniforms, name tags and other onboarding requirements.

• Ensure new joiners' information and recruitment records are complete and properly maintained.

• Monitor new joiners' reporting dates and follow up on any outstanding onboarding matters.

4. HR Administration & Compliance

• Maintain accurate and confidential candidate and employee records.

• Handle recruitment-related enquiries from candidates, hiring managers and Operations teams.

• Ensure recruitment and personal data are handled in accordance with company policies and applicable Singapore employment and data protection requirements.

• Support other HR administrative duties and projects when required.

Job Requirements

• Diploma or Degree in Human Resource Management, Business Administration or a related field is preferred.

• At least 1–3 years of recruitment or HR experience; candidates with relevant experience in F&B, retail or high-volume recruitment will have an advantage.

• Experience recruiting frontline staff, outlet crew or operational positions is preferred.

• Familiarity with Singapore recruitment platforms and sourcing channels.

• Good communication, interpersonal and coordination skills.

• Able to manage multiple vacancies and prioritise tasks in a fast-paced environment.

• Proactive, detail-oriented, organised and able to work independently.

• Proficient in Microsoft Office, especially Excel, for recruitment tracking and reporting.

• Comfortable communicating with candidates from different backgrounds.

• Able to work with hiring managers and Operations teams to meet manpower needs.