HR & Recruitment Executive

InternSG; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

InternSG is seeking an HR & Recruitment Executive in Singapore to support day-to-day HR and recruitment activities. The role involves recruitment end-to-end, onboarding, HR administration, and maintaining employee records across multiple outlets and departments.

The ideal candidate has at least one year of HR/recruitment experience in fast-paced industries (F&B, hospitality, retail). Strong organisation, confidentiality and communication skills are essential to succeed in this role.

Qualifications

• Minimum 1 year of HR or recruitment experience in fast-paced industries.
• Experience in onboarding, employee records management and HR operations.
• Knowledge of Singapore MOM requirements is advantageous.
• Proficient in MS Office and HRIS/payroll systems.

Responsibilities

• Assist end-to-end recruitment: posting jobs, sourcing candidates, screening, interviewing and follow-up.
• Coordinate interviews with hiring managers and stakeholders; prepare candidate profiles and summaries.
• Assist in onboarding new employees and ensure documentation is complete before commencement.
• Maintain and update employee records (digital and physical), ensure accuracy, confidentiality and proper documentation.
• Support HRIS and payroll systems administration; prepare HR and manpower reports for management review.
• Highlight and escalate missing documents or discrepancies to HR Manager; ensure compliance with company policies.

Skills

HR administration

Multitasking

Detail oriented

Communication skills

Education

Diploma in HR Management

Tools

MS Office

HRIS

Payroll systems

Job description

HR & Recruitment Executive

Job Summary

We are looking for a proactive, organised and detail-oriented HR & Recruitment Executive to support the day-to-day Human Resources and recruitment functions of our organisation.

The successful candidate will be responsible for supporting recruitment activities, employee onboarding, HR administration, employee records management and other HR operational matters. This role requires someone who is able to work independently, manage multiple priorities and follow through on assigned tasks in a fast-paced environment.

The ideal candidate should have at least one year of relevant HR and/or recruitment experience, preferably in the F&B, hospitality, retail or other fast-paced industries.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Assist in the end-to-end recruitment process, including posting job advertisements, sourcing and screening candidates, scheduling interviews and following up with candidates.
• Coordinate interviews with hiring managers and relevant stakeholders.
• Prepare candidate profiles, interview summaries and other recruitment-related documents.
• Follow up on interview outcomes and support timely communication with candidates.
• Assist in preparing offer letters and employment-related documentation.
• Maintain accurate and up-to-date recruitment records and candidate databases.
• Support recruitment activities for outlets, central kitchen and Head Office positions.
• Assist in onboarding new employees and ensure that all required documents are properly collected and submitted before commencement.

2. HR Administration & Employee Records

• Maintain and update employee records, both in digital and physical formats, ensuring accuracy, completeness and confidentiality.
• Assist in the preparation and issuance of HR-related letters and documents, including offer letters, confirmation letters, promotion letters, salary revision letters and other employment correspondence.
• Support the administration of employee movements, transfers, confirmations, renewals and resignations.
• Ensure employee files and HR records are properly organised and maintained.
• Monitor outstanding employee documents and follow up with the relevant employees, outlet managers or departments.
• Handle HR documentation with a high level of confidentiality and professionalism.

3. HR Operations & System Support

• Update and maintain accurate employee information in the Company's HR and payroll systems.
• Assist with the administration of HRIS and payroll-related information, including employee particulars, leave, attendance and other HR records.
• Support HR in checking and following up on discrepancies in employee records and documentation.
• Assist in preparing HR reports, manpower reports and other information required for management review.
• Experience with Info-Tech HR and Payroll System will be an advantage.

4. MOM & Employment Compliance Support

• Assist the HR team in maintaining proper employment documentation and records in accordance with Company policies and relevant employment requirements.
• Support the preparation and organisation of documents required for audits, internal reviews and regulatory inspections.
• Assist with administrative matters relating to employee work passes and employment documentation where required.
• Highlight and escalat any missing documents, discrepancies or potential compliance issues to the HR Manager or relevant supervisor promptly.
• Keep updated on relevant HR and employment practices in Singapore.

5. Employee Onboarding & HR Support

• Coordinate and support the onboarding process for new employees.
• Ensure new employees complete the required employment forms and submit supporting documents.
• Assist in coordinating employee orientation, HR briefings and other onboarding activities.
• Support employee engagement, welfare activities, training coordination and other HR initiatives.
• Respond to general employee enquiries and provide administrative support where appropriate.

6. General HR & Administrative Support

• Provide day-to-day support to the HR team and assist with assigned HR projects and initiatives.
• Maintain proper tracking and follow-up of assigned tasks to ensure timely completion.
• Proactively identify outstanding matters, discrepancies or missing information and elevate them to the relevant supervisor.
• Coordinate with outlet managers, department heads and employees on HR-related matters.
• Perform other ad-hoc HR and administrative duties as assigned by the Company.

Job Requirements

Education

• Diploma or equivalent qualification in Human Resource Management, Business Administration or a related discipline.

Experience

• Minimum 1 year of relevant experience in Human Resources, Recruitment or HR Administration.
• Experience in the F&B, hospitality, retail or other fast-paced industries will be an advantage.
• Experience in recruitment coordination, employee onboarding and HR administration is preferred.

Skills & Knowledge

• Good understanding of general HR administration and recruitment processes.
• Familiarity with Singapore employment practices and MOM requirements will be an advantage.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Experience with HRIS and payroll systems is preferred.
• Experience with Info-Tech HR and Payroll System will be an advantage.
• Strong organisational and time-management skills.
• Good attention to detail and ability to maintain accuracy in documentation and data entry.
• Able to manage multiple tasks and priorities in a fast-paced environment.
• Strong follow-up skills and ability to complete assigned tasks within the required timeline.
• Good interpersonal and communication skills.

Language Requirement

• Good command of written and spoken English.
• Ability to communicate in Mandarin to liaise with Mandarin-speaking employees and candidates where required.

Personal Attributes

• Proactive, responsible and able to take ownership of assigned tasks.
• Well-organised and detail-oriented.
• Able to work independently with minimal supervision.
• A strong team player who can work effectively with employees and managers across different departments.
• Comfortable working in a fast-paced and multi-outlet environment.
• Able to handle confidential information with professionalism and discretion.
• Positive attitude, willing to learn and adaptable to changing business requirements.
• Good problem-solving skills with the ability to identify issues and escalat any appropriate.

Additional Information

• Immediate availability or short notice period will be preferred.
• Candidates with experience supporting a multi-outlet F&B, retail or hospitality operation will have an added advantage.
• The successful candidate may be required to provide HR and recruitment support across different business units, outlets and departments.
• Other duties and responsibilities may be assigned based on the Company's operational and business requirements.