HR Executive

PARADIGM RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

PARADIGM RECRUITMENT PTE. LTD. is helping a client in Singapore hire an HR Executive to manage day-to-day HR operations and front-line recruitment. The role focuses on high-volume hiring, expat pass administration, onboarding, and benefits administration across multiple sites.

The ideal candidate has 3–4 years in HR operations, strong knowledge of MOM regulations, and the ability to travel to various sites as required. Proficiency in MS Office and HRMS is essential.

Qualifications

• Experience: 3 to 4 years of hands-on experience in HR Operations, Front-Line Recruitment, and HR Administration
• Industry Experience: Background in high-volume, fast-paced environments such as retail, F&B, hospitality, or site operations is highly preferred
• MOM Knowledge: Strong working knowledge of Singapore Labour Laws (Employment Act) and MOM regulations governing work pass administration, quotas, and levies
• Institutional Outreach: Demonstrated experience collaborating with local educational institutions for internship programs
• Mobility: Willingness and capability to travel to various operational sites across Singapore as required
• Technical Proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint) and experienced in navigating HRMS platforms
• Soft Skills: Excellent interpersonal, communication, stakeholder management, and organizational skills, with a strong ability to multitask under tight recruitment deadlines

Responsibilities

• Front-Line Recruitment & Internship Management: full lifecycle recruitment for front-line roles; sourcing, screening, interviews, offers
• Utilize channels: job portals, referrals, site walk-ins, events
• Scale hiring to 15–20 hires per month
• Establish partnerships with educational institutions for internships
• Site visits to support recruitment across Singapore locations
• Expat Quota & Work Pass Admin: monitor quotas, DR C, levies per MOM regulations
• Coordinate end-to-end work pass lifecycle for WP/S Pass/EP
• Liaise with MOM and external service providers on compliance and updates
• Maintain records of foreign employees, quota usage, and levies
• Manage exit formalities and repatriation for departing staff
• Onboarding & Day-to-Day HR: coordinate onboarding, pre-employment checks, joining formalities
• Liaise with site teams for gate passes and site permissions
• Maintain accurate HRMS data; handle uniforms procurement and offboarding
• Consolidate monthly attendance data for payroll
• Employee Benefits & Medical Insurance: manage additions/deletions, liaise with broker/provider, assist with inquiries

Skills

HR Operations

Front-Line Recruitment

HR Administration

MOM Regulations

Interpersonal Skills

Tools

Microsoft Office

HRMS platforms

Job description

Our client is an imaging services and solutions company and they have a job opening for the HR Executive position

We are seeking a proactive, highly organized, and detail-oriented HR Executive to manage day-to-day HR operations and front-line recruitment in Singapore

In this role, you will be responsible for managing end-to-end hiring for high-volume front-line positions (15-20 hires per month), building institutional partnerships for intern placement programs, overseeing Expat quota and work pass administration in compliance with Ministry of Manpower (MOM) regulations, and handling routine HR operations across multiple operational sites

Responsibilities

1. Front-Line Recruitment & Internship Management

• Manage the full lifecycle recruitment for front-line roles, including sourcing, candidate screening, scheduling interviews, and issuing employment offers

• Utilize multiple candidate channels such as job portals, referrals, site walk-in interviews, and direct recruitment events

• Scale hiring efforts to achieve target recruitment quotas of 15-20 front-line employees per month

• Establish and maintain strong working relationships with educational institutions (e.g., ITEs, Polytechnics) to secure a steady pipeline of interns

• Conduct site visits across various Singapore operational locations to support recruitment initiatives and candidate interactions

2. Expat Quota & Work Pass Administration (Singapore)

• Monitor and manage foreign worker quotas, Dependency Ratio Ceilings (DRC), and foreign worker levies in accordance with prevailing MOM regulations

• Coordinate the end-to-end work pass lifecycle, including new applications, renewals, tracking, and cancellations for Work Permits, S Passes, and Employment Passes

• Liaise directly with relevant government authorities (MOM) and external service providers regarding compliance, pass processing, and regulatory updates

• Maintain complete and accurate records of all foreign employees, pass validity dates, quota utilization, and levy payments

• Manage exit formalities for departing foreign staff, including work pass cancellations, exit documentation, and repatriation ticket arrangements

3. Onboarding & Day-to-Day HR Operations

• Coordinate new hire onboarding and induction, ensuring all pre-employment documentation, background checks, and joining formalities are completed smoothly

• Liaise with site operational teams to apply for and secure entry gate passes and site permissions for joiners

• Maintain updated physical personnel files and ensure accurate, real-time employee data records within the HRMS platform

• Coordinate the procurement, inventory, distribution, and offboarding collection of employee uniforms across all operational sites

• Consolidate monthly site attendance data from all locations to ensure accurate and timely processing for monthly payroll

4. Employee Benefits & Medical Insurance

• Manage employee additions, deletions, and updates under the corporate medical insurance policy

• Serve as the primary liaison between the company and the medical insurance broker/provider

• Assist employees with medical insurance inquiries, claim submissions, and documentation

Qualifications & Skill Requirements

• Experience: 3 to 4 years of hands-on experience in HR Operations, Front-Line Recruitment, and HR Administration

• Industry Experience: Background in high-volume, fast-paced environments such as retail, F&B, hospitality, or site operations is highly preferred

• MOM Knowledge: Strong working knowledge of Singapore Labour Laws (Employment Act) and MOM regulations governing work pass administration, quotas, and levies

• Institutional Outreach: Demonstrated experience collaborating with local educational institutions for internship programs

• Mobility: Willingness and capability to travel to various operational sites across Singapore as required

• Technical Proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint) and experienced in navigating HRMS platforms

• Soft Skills: Excellent interpersonal, communication, stakeholder management, and organizational skills, with a strong ability to multitask under tight recruitment deadlines