HR Executive (Payroll & HR Ops)

CLEANING CONCEPT PTE. LTD.; Singapore; On-site; SGD 47,000 - 62,000; Full time

Benefits offered by this job

AWS and bonus

Flexible benefits up to $1,500

Family care leave

Birthday leave

5-day work week

Joo Koon MRT nearby

Job summary

CLEANING CONCEPT PTE. LTD. is seeking a detail-oriented HR Executive with hands-on payroll experience to manage monthly payroll for about 500 employees and support HR operations. The role offers a 5-day work week, a workplace near Joo Koon MRT, AWS and a flexible benefits package, plus family care and birthday leave.

You will handle payroll accuracy, statutory submissions, and collaborate with Operations to resolve payroll discrepancies while contributing to overall HR administration.

Qualifications

• Bachelor’s degree in Human Resource Management or equivalent.
• At least 3 years of payroll processing experience for blue-collar employees in a high-volume environment.
• Knowledge of Singapore payroll practices, MOM guidelines, CPF requirements and statutory obligations.
• Proficiency in Excel (PivotTables, VLOOKUP); PowerPoint a plus.
• Ability to analyse HR and payroll reports and resolve discrepancies.

Responsibilities

• Process monthly payroll for ~500 employees, including blue-collar staff, accurately and on time.
• Verify attendance, overtime, allowances, deductions and salary adjustments; liaise with Operations to resolve discrepancies before payroll cut-off.
• Maintain payroll records for new hires, leavers and changes to terms of employment.
• Prepare and reconcile monthly payroll reports for HR and Finance.
• Handle payroll-related queries and resolve discrepancies promptly.
• Assist with statutory submissions (CPF, IR8A, IR21) where applicable.
• Support annual audits with payroll records and documents.
• Stay updated on MOM, CPF, IRAS and other statutory requirements.
• Review payroll processes and propose improvements for accuracy and efficiency.
• Administer HR operations such as insurance claims and personnel records.
• Coordinate medicals and work permit renewals for foreign workers.
• Plan employee engagement activities and assist HR Manager with projects.

Skills

Payroll processing

Attention to detail

Analytical skills

Communication skills

Discretion

Time management

Education

Bachelor’s degree in Human Resource Management

Tools

Microsoft Excel

PivotTables

VLOOKUP

PowerPoint

Job description

We are looking for a detail-oriented HR Executive with strong hands-on payroll experience to join our team. Your primary responsibility will be to manage accurate and timely monthly payroll processing for approximately 500 employees, alongside supporting HR operations.

What We Offer

• 5-day work week.
• Workplace in Joo Koon, within walking distance of the MRT station.
• Annual Wage Supplement (AWS) and variable bonus.
• Flexible benefits of up to $1,500.
• Family care leave and birthday leave.

Key Responsibilities

Payroll Administration

• Process the monthly payroll for approximately 500 employees, including blue-collar employees, ensuring accuracy and timely completion.
• Verify attendance, overtime, allowances, deductions and salary adjustments, liaising with Operations to resolve discrepancies before payroll cut-off.
• Maintain accurate payroll records for new hires, leavers and changes to employment terms.
• Prepare and reconcile monthly payroll reports for HR and Finance.
• Handle payroll-related queries and resolve discrepancies promptly.
• Assist with statutory submissions, including CPF contributions, annual IR8A reporting and IR21 tax clearance where applicable.
• Support annual audits and prepare the necessary payroll records and supporting documents.
• Keep abreast of changes to MOM, CPF, IRAS and other statutory requirements relevant to payroll.
• Review payroll processes and propose improvements to strengthen accuracy, controls and efficiency.

HR Operations

• Administer insurance claims and maintain related records.
• Maintain and update HR systems, employee databases and personnel records.
• Prepare HR reports, letters and other documentation.
• Coordinate six-monthly medical examinations and work permit renewals for foreign workers.
• Plan and coordinate company cohesion and employee engagement activities.
• Support other HR duties and projects assigned by the HR Manager.

Job Requirements

• Bachelor’s degree in Human Resource Management or an equivalent qualification.
• At least 3 years of relevant experience in payroll processing for blue-collar employees, preferably in a high-volume environment.
• Sound knowledge of Singapore payroll practices, MOM guidelines, CPF requirements and relevant statutory obligations.
• Proficiency in Microsoft Excel, particularly PivotTables and VLOOKUP; proficiency in PowerPoint would be an advantage.
• Ability to analyse HR and payroll reports, identify discrepancies and follow through on resolutions.
• Strong attention to detail, good organisational skills and the ability to meet payroll deadlines.
• Excellent written and verbal communication skills.
• Ability to handle sensitive employee information with discretion.
• Availability to commence work at short notice would be an advantage.