HR Executive

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

ES RECRUITMENT PTE. LTD. is seeking an entry-level HR Administrator to provide day-to-day HR support, maintain confidential employee records, and assist with recruitment and onboarding. The role offers training and exposure to policies, benefits, and programs within a fast-paced environment.

You will coordinate screenings, interviews, and onboarding activities while collaborating with internal teams and ensuring compliance with data protection standards.

Qualifications

• Minimum local diploma or equivalent qualification.
• Basic understanding of HR principles and processes.
• Strong organizational and time-management skills.
• Proactive, responsible, and quick to learn in a fast-paced environment.
• Entry-level candidates welcome; training provided.

Responsibilities

• Provide day-to-day HR administrative and operational support.
• Maintain and update employee records and confidentiality.
• Assist with recruitment: postings, resume reviews, scheduling interviews.
• Conduct initial screenings and coordinate interview logistics.
• Support onboarding and new-hire documentation.
• Help with HR-related policies, benefits, and programs.
• Assist with employee engagement, training, and events.
• Prepare HR reports and trackers for management.
• Coordinate with departments to resolve HR issues.
• Ensure compliance with data protection and company policies.

Skills

Organizational skills

Time management

Communication

Proactive learning

Education

Diploma or equivalent

Tools

MS Office

HRIS familiarity

Email/Calendar tools

Job description

Responsibilities

• Provide day-to-day administrative and operational support to the HR department, including handling phone calls, emails, correspondence, and general HR enquiries.
• Maintain and update employee records and personnel files, ensuring information is accurate, complete, and handled with confidentiality.
• Assist with the recruitment process, including preparing and posting job advertisements, reviewing resumes, coordinating candidate communications, and scheduling interviews.
• Conduct initial phone or virtual screenings with candidates and coordinate interview arrangements between candidates and hiring managers.
• Support the onboarding process for new hires, including preparing onboarding materials, coordinating orientation sessions, and ensuring all required documentation is completed.
• Assist new employees with HR-related processes and provide information on company policies, procedures, benefits, and administrative requirements.
• Support employee engagement activities, training sessions, company events, and other HR initiatives.
• Assist with employee surveys, performance review processes, and other HR projects as required.
• Prepare HR reports, presentations, trackers, and other documentation to support HR operations and management reporting.
• Coordinate with internal departments and employees to ensure HR-related matters are followed up and resolved in a timely manner.
• Ensure HR practices and employee information are handled in accordance with company policies and applicable employment and data protection requirements.
• Perform other HR administrative duties and ad-hoc projects as assigned.

Job Requirements

• Minimum local diploma or equivalent qualifications.
• Basic understanding of human resource principles, practices, and processes.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities effectively.
• Proactive, responsible, and willing to learn in a fast-paced working environment.
• Entry-level candidates and fresh graduates are welcome to apply. Training and guidance will be provided.