HR Executive

JCVL; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading HR solutions provider in Singapore is looking for an HR Coordinator. This role involves managing job postings, onboarding processes, and compliance with local employment laws. The ideal candidate has a diploma or degree in HRM or Business Administration and at least 2 years of experience in HR operations. Applicants should demonstrate proactive work habits and strong attention to detail, working effectively in a fast-paced environment.

Qualifications

• Minimum 2 years of relevant HR experience, preferably in a generalist or operations role.
• Experience handling multi-site or client-facing HR coordination.
• Familiarity with Singapore employment laws and statutory requirements.

Responsibilities

• Coordinate job postings and manage applicant submissions.
• Handle work pass process and onboarding for new employees.
• Manage staff movement and update monthly manpower report.
• Support payroll process and manage leave records.
• Verify certifications and coordinate relevant training courses.

Skills

Proactive

Attention to detail

HR coordination

Business communication

Education

Diploma or Degree in HRM or Business Administration

Job description

Recruitment

• Coordinate job postings and manage applicant submissions
• Prepare pre-employment documents & ensure completeness of application submissions
• Liaise with clients for candidate approvals including submission and follow-ups

Onboarding

• Handle work pass process
• Prepare and explain employment contracts and follow up on signed LOAs & Addendums
• Create and maintain employee P-files
• Arrange agreements for onboarding ( PPE & Company assets )
• Set up new joiner accounts under HRIS and conduct pre-commencement briefings
• Notification to site admin/client on commencement dates
• Conduct orientation & track/ follow up on signed onboarding documents and orientation forms

Operations

• Manage staff movement ( New join/resigned staff/transfer staff etc) & update monthly manpower report
• Support in payroll process ( i.e HR/finance report, masterlist, payslip etc)
• Manage leave records, approvals, notifications and acknowledgements
• Source & arrange stand-in, inform client/site/finance department
• Dissemination, aknowledgement and keeping record of signed policies
• Handle staff enquiries/grievances/ disciplinary cases
• Managing appraisal (if required)

Training

• Verify that employees possess required certifications and coordinate relevant training courses to ensure compliance with requirements
• seek management approval for training arrangement and handle course registration to ensure compliance and workforce readiness.

Offboarding

• Collect resignation reason and formal acknowledgement
• Notify internal and client/site teams of departure
• Check through final timesheet submission
• Manage offboarding checklist and handover process

Requirements

• Diploma or Degree in HRM, Business Administration or related field
• Minimum 2 years of relevant HR Experience, preferably in a generalist or operations role
• Experience handling multi-site or client- facing HR coordination
• Familiarity with Singapore employment laws and statutory requirements
• Proactive and able to work in a fast paced environment
• High Attention to detail and accuracy