HR Executive

SHIMIZU CORPORATION; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading construction and engineering firm in Singapore is seeking an HR Executive to manage training programmes, handle recruitment, and administer HR operations. The ideal candidate should have a diploma or degree in Human Resources or related fields and at least one year of relevant experience. Strong organizational and interpersonal skills are essential. The role offers a comprehensive view of HR practices, including employee benefits and performance management.

Qualifications

• More than 1 year of relevant HR experience.
• Good understanding of HR operations and employment practices.
• Ability to handle confidential and sensitive information professionally.

Responsibilities

• Coordinate and administer training programmes, logistics, and attendance tracking.
• Maintain accurate and up-to-date employee records and HR systems.
• Support end-to-end recruitment activities, including job postings and interviews.
• Act as a point of contact for employees and line managers on HR queries.
• Provide guidance aligned with company policies and employment legislation.

Skills

Microsoft Office

Microsoft Excel

Interpersonal Skills

Training Needs Analysis

Administration

Payroll

Employee Benefits

HR Policies

Stakeholder Management

Employee Relations

Performance Management

Education

Diploma or Degree in Human Resources, Business Administration, or a related discipline

Job description

Roles & Responsibilities

Training & Development Administration

• Coordinate and administer training programmes, including course registration, scheduling, logistics, and attendance tracking.
• Maintain training records, learning databases, and training documentation.
• Support training needs analysis and annual training plans in collaboration with business stakeholders.
• Assist with training grant administration and claims where applicable (e.g. SkillsFuture, internal funding).

HR Administration & Operations

• Maintain accurate and up-to-date employee records, HR systems, and personnel files.
• Prepare HR correspondence such as employment contracts, confirmation letters, promotion letters, and resignation acknowledgements.
• Support payroll processing by providing timely and accurate HR data.
• Administer employee benefits, leave records, and insurance matters.

Recruitment & Onboarding

• Support end-to-end recruitment activities, including job postings, interview coordination, reference checks, and offer preparation.
• Coordinate onboarding activities for new hires, including documentation, orientation, and system setup.
• Liaise with hiring managers and external recruiters as required.

Business Partnering Support

• Act as a point of contact for employees and line managers on HR-related queries.
• Support line managers on basic HR matters including onboarding, confirmation, performance discussions, and employee engagement.
• Provide guidance aligned with company policies and employment legislation, escalating complex issues when required.

Requirements

Qualifications

• Diploma or Degree in Human Resources, Business Administration, or a related discipline.

Experience

• HR Executive: More than 1 year of relevant HR experience.

Skills & Competencies

• Good understanding of HR operations, training administration, and employment practices.
• Strong organisational and coordination skills with attention to detail.
• Good interpersonal, communication, and stakeholder management skills.
• Ability to handle confidential and sensitive information professionally.
• Familiarity with local employment legislation (e.g. Singapore Employment Act) is a plus.

Tell employers what skills you have

• Microsoft Office
• Microsoft Excel
• Legislation
• Interpersonal Skills
• Training Needs Analysis
• Administration
• Payroll
• Employee Benefits
• HR Policies
• Resource Management
• Human Resources
• Scheduling
• Stakeholder Management
• Employee Relations
• Databases
• Performance Management