HR cum Office Administrator

FU FONG TRADING PTE LTD; Singapore; On-site; SGD 27,000 - 45,000; Full time

Job summary

FU FONG TRADING PTE LTD is seeking an organized HR & Admin professional to manage day-to-day HR and administrative functions in Singapore. Responsibilities include recruitment, payroll coordination, staff claims, attendance and roster management, and meticulous employee records.

The successful candidate will handle onboarding, HR documentation, and ensure compliance with Singapore employment practices while supporting daily operations and working independently.

Qualifications

• Diploma in Human Resource Management or related discipline.
• Preferably 1–3 years of HR or administrative experience.
• Familiarity with Singapore employment practices and statutory requirements.
• Proficient in Microsoft Office (Excel and Word).

Responsibilities

• Coordinate recruitment activities: job postings, resume screening, interview arrangements and follow-ups.
• Coordinate with department heads on manpower requirements and onboarding for new hires.
• Prepare and verify payroll information, attendance, overtime, allowances and deductions; process staff claims.
• Maintain attendance, leave, roster records and coordinate work schedules for retail and part-time staff.
• Maintain employee personal files and HR documentation; assist with contracts, confirmations and renewals.
• Assist in HR compliance, policy communication, work passes and general administrative duties.

Skills

Communication

Organisation

Interpersonal skills

Excel

Word

Education

Diploma in Human Resource Management / Business Administration

Tools

Excel

Word

Job description

1. Job Summary

Responsible for the day-to-day HR and administrative functions of the company, including recruitment, payroll coordination, employee claims, attendance and roster management, employee records, and general HR administration. The role requires a hands-on, organised, and responsible individual who can work independently and support the company’s daily operations.

2. Key Responsibilities

A. Recruitment & Manpower Planning

• Coordinate recruitment activities, including job postings, resume screening, interview arrangements, and candidate follow-ups.
• Liaise with department heads on manpower requirements.
• Prepare employment offers and coordinate onboarding for new employees.
• Maintain recruitment records and monitor staffing needs.

B. Payroll & Staff Claims

• Prepare and verify payroll information, including attendance, overtime, allowances, and deductions.
• Process staff claims and payment vouchers, ensuring proper documentation and approvals.
• Coordinate with Finance on payroll processing and employee payments.
• Maintain accurate records of staff claims and payroll-related documents.
• Assist with CPF contributions and other statutory submissions.

C. Attendance, Leave & Staff Roster

• Maintain employee attendance, leave, and overtime records.
• Prepare and coordinate work schedules for retail staff and part-time employees.
• Monitor attendance and follow up on discrepancies.
• Assist in arranging replacement manpower when required.

D. Employee Records & HR Documentation

• Maintain employee personal files and HR databases.
• Prepare employment contracts, appointment letters, confirmation letters, and other HR documents.
• Monitor probation periods, contract renewals, and work pass expiry dates.
• Coordinate employee onboarding, confirmation, re-contracting, and offboarding.
• Ensure employee records are accurate, up to date, and confidential.

E. Employee Relations & HR Compliance

• Respond to employees’ HR-related enquiries.
• Communicate HR policies, procedures, and company announcements.
• Assist in resolving routine staff matters and escalate complex issues to management.
• Ensure HR practices comply with Singapore employment legislation and relevant statutory requirements.
• Assist with work pass applications and renewals where applicable.

F. General Administration

• Provide administrative support to management and other departments.
• Assist in organising staff activities and employee engagement initiatives.
• Review and improve administrative processes to enhance efficiency.
• Perform other HR and administrative duties as assigned.

3. Job Requirements

• Diploma in Human Resource Management, Business Administration, or a related discipline.
• Preferably 1–3 years of relevant HR or administrative experience. Candidates with less experience may also be considered.
• Familiarity with Singapore employment practices and statutory requirements.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good communication, organisational, and interpersonal skills.
• Meticulous, responsible, and able to maintain confidentiality.
• Able to work independently, manage multiple tasks, and meet deadlines.
• A proactive team player with a positive working attitude.