HR Cum Admin

T9 Facilities Pte Ltd; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

T9 Facilities Pte Ltd is seeking a proactive HR administrative assistant to support daily HR tasks and general office duties across multiple sites in Singapore. You will assist with recruitment, onboarding, payroll basics, and maintain employee records while ensuring confidentiality.

The role involves coordinating between office and field locations, handling employment documents, and supporting HR projects. Flexibility to travel between sites is essential for daily operations.

Qualifications

• Excellent communication and interpersonal skills.
• Experience supporting HR administration, payroll and employment documentation.
• Proficient with Microsoft Office and general computer applications.
• Independent, organized and able to multitask.
• Willing to travel between multiple work locations in a roving environment.
• Maintain confidentiality with sensitive information.

Responsibilities

• Assist HR team with daily HR administration and general office duties.
• Support recruitment activities: resume screening, shortlisting, arranging interviews and applicant follow-up.
• Assist with onboarding and offboarding procedures for employees.
• Prepare and maintain employment contracts, HR forms and employee records.
• Maintain up-to-date employee files, attendance and leave records.
• Assist with payroll preparation and related administrative matters.
• Handle work pass applications, renewals and other employment-related documents.
• Follow up with staff and managers on outstanding HR and operations matters.
• Assist in preparing HR documents, policies and SOPs.
• Support HR projects and improvements to administrative processes.
• Maintain confidentiality of employee and company information.
• Provide operational and administrative support at different work sites.
• Travel between office and work sites to support daily operations and coordinate with site supervisors and employees.
• Perform other HR, operational and administrative duties as assigned.

Skills

Communication

Coordination

Organisational skills

HR administration

MS Office

Job description

Job Responsibilities

• Assist the HR team with daily HR administration and general office duties.

• Support recruitment activities, including resume screening, shortlisting candidates, arranging interviews and following up with applicants.

• Assist with employee onboarding and offboarding procedures.

• Prepare and maintain employment contracts, HR forms and employee records.

• Maintain accurate and up-to-date employee files, attendance and leave records.

• Assist with payroll preparation and related administrative matters.

• Handle work pass applications, renewals and other employment-related documentation.

• Follow up with employees, supervisors and managers on outstanding HR and operational matters.

• Assist in preparing HR documents, company policies and standard operating procedures (SOPs).

• Support HR projects and improvements to administrative processes.

• Maintain confidentiality when handling employee and company information.

• Provide operational and administrative support at different assigned work sites.

• Travel between office and work sites as required to support daily operations and coordinate with site supervisors and employees.

• Perform other HR, operational and administrative duties as assigned.

Requirements

• Good communication, coordination and organisational skills.

• Basic knowledge of HR administration, payroll and employment documentation.

• Proficient in Microsoft Office and general computer applications.

• Able to work independently and manage multiple tasks.

• Willing to travel between different work locations in a roving work environment.

• Responsible, organised, detail-oriented and able to handle confidential information professionally.