HR cum Admin Assistant

Choong Kok Agency; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Choong Kok Agency Pte Ltd in Singapore is seeking a responsible HR & Admin Assistant to support daily human resources and administrative operations. The ideal candidate should be proactive, possess good communication skills and be able to handle confidential information with professionalism.

The role involves recruitment, onboarding, records management, attendance monitoring and payroll support, along with general administrative tasks.

Qualifications

• Diploma or equivalent qualification in Human Resource Management, Business Administration or related field.
• Prior experience in HR and administrative roles is a plus.
• Excellent organisational and time-management abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Meticulous, responsible and able to work independently.
• Able to handle confidential information with discretion and professionalism.
• Positive attitude and willingness to learn.

Responsibilities

• Assist with recruitment activities, including job postings, interview arrangements and onboarding of new employees.
• Maintain and update employee records and HR documentation.
• Assist in preparing employment contracts, letters and other HR-related documents.
• Monitor attendance, leave applications and staff records.
• Support payroll preparation and other employee-related matters.
• Handle employee enquiries and general HR matters.
• Ensure HR policies and procedures are implemented and maintained.
• Handle day-to-day office administrative duties and documentation.
• Maintain filing systems and keep documents up to date.
• Support management with administrative tasks, reports and ad-hoc duties as assigned.

Skills

Organisational skills

Time management

Multitasking

MS Office proficiency

Written and verbal communication

Discretion and professionalism

Initiative and learning attitude

Education

Diploma in Human Resource Management or Business Administration

Tools

MS Office (Word, Excel, Outlook)

Job description

Job Description

We are looking for a responsible, organised and detail-oriented HR & Admin Assistant to support the company’s daily human resource and administrative operations. The ideal candidate should be proactive, possess good communication skills and be able to handle confidential information with professionalism.

Key Responsibilities

Human Resource

• Assist with recruitment activities, including job postings, interview arrangements and onboarding of new employees.

• Maintain and update employee records, personal files and HR documentation.

• Assist in preparing employment contracts, confirmation letters, resignation letters and other HR-related documents.

• Monitor employee attendance, leave applications and staff records.

• Support payroll preparation and other employee-related matters.

• Assist in handling employee enquiries and general HR matters.

• Ensure HR policies and procedures are properly implemented and maintained.

Administrative

• Handle day-to-day office administrative duties and documentation.

• Maintain proper filing systems and ensure documents are organised and up to date.

• Support management with administrative tasks, reports and other ad-hoc duties as assigned.

Requirements & What We Are Looking For

• Diploma or equivalent qualification in Human Resource Management, Business Administration or a related field.

• Prior experience in HR and administrative roles will be an advantage.

• Good organisational, time-management and multitasking skills.

• Proficient in Microsoft Office (Word, Excel and Outlook).

• Good written and verbal communication skills.

• Meticulous, responsible and able to work independently.

• Able to handle confidential information with discretion and professionalism.

• Positive attitude, willingness to learn and a strong sense of initiative.