HR cum Office Administrator

Fu Fong Trading; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Fu Fong Trading is seeking an organized HR & Administrative Assistant to handle day-to-day HR tasks and office operations in Singapore. You will manage recruitment, payroll coordination, attendance, rosters, employee records, and HR documentation, while ensuring compliance with local laws.

You should be hands-on, able to work independently, and support department heads in daily operations. Prior HR or admin experience and proficiency with MS Office are essential for success in this role.

Qualifications

• Diploma in Human Resource Management, Business Administration, or related field.
• 1–3 years HR or administrative experience; candidates with less may be considered.
• Familiarity with Singapore employment practices and statutory requirements.
• Proficient in Microsoft Office, especially Excel and Word.

Responsibilities

• Coordinate recruitment activities and onboarding.
• Prepare payroll information and liaise with Finance.
• Manage attendance, leave, and staff rosters.
• Maintain employee records and HR documentation.
• Provide HR policy guidance and handle routine inquiries.
• Assist with work passes and compliance.

Skills

Communication skills

Organizational skills

Interpersonal skills

Multitasking

Confidentiality

Education

Diploma in HR Management

Tools

Microsoft Office

Excel

Word

Job description

1. Job Summary

Responsible for the day-to-day HR and administrative functions of the company, including recruitment, payroll coordination, employee claims, attendance and roster management, employee records, and general HR administration. The role requires a hands-on, organised, and responsible individual who can work independently and support the company’s daily operations.

2. Key Responsibilities

A. Recruitment & Manpower Planning

• Coordinate recruitment activities, including job postings, resume screening, interview arrangements, and candidate follow-ups.
• Liaise with department heads on manpower requirements.
• Prepare employment offers and coordinate onboarding for new employees.
• Maintain recruitment records and monitor staffing needs.

B. Payroll & Staff Claims

• Prepare and verify payroll information, including attendance, overtime, allowances, and deductions.
• Process staff claims and payment vouchers, ensuring proper documentation and approvals.
• Coordinate with Finance on payroll processing and employee payments.
• Maintain accurate records of staff claims and payroll-related documents.
• Assist with CPF contributions and other statutory submissions.

C. Attendance, Leave & Staff Roster

• Maintain employee attendance, leave, and overtime records.
• Prepare and coordinate work schedules for retail staff and part-time employees.
• Monitor attendance and follow up on discrepancies.
• Assist in arranging replacement manpower when required.

D. Employee Records & HR Documentation

• Maintain employee personal files and HR databases.
• Prepare employment contracts, appointment letters, confirmation letters, and other HR documents.
• Monitor probation periods, contract renewals, and work pass expiry dates.
• Coordinate employee onboarding, confirmation, re-contracting, and offboarding.
• Ensure employee records are accurate, up to date, and confidential.

E. Employee Relations & HR Compliance

• Respond to employees’ HR-related enquiries.
• Communicate HR policies, procedures, and company announcements.
• Assist in resolving routine staff matters and escalate complex issues to management.
• Ensure HR practices comply with Singapore employment legislation and relevant statutory requirements.
• Assist with work pass applications and renewals where applicable.

F. General Administration

• Provide administrative support to management and other departments.
• Assist in organising staff activities and employee engagement initiatives.
• Review and improve administrative processes to enhance efficiency.
• Perform other HR and administrative duties as assigned.

3. Job Requirements

• Diploma in Human Resource Management, Business Administration, or a related discipline.
• Preferably 1–3 years of relevant HR or administrative experience. Candidates with less experience may also be considered.
• Familiarity with Singapore employment practices and statutory requirements.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good communication, organisational, and interpersonal skills.
• Meticulous, responsible, and able to maintain confidentiality.
• Able to work independently, manage multiple tasks, and meet deadlines.
• A proactive team player with a positive working attitude.