HR & Admin Executive

WYN2000 Transport & Container Services Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

WYN2000 Transport & Container Services Pte Ltd is seeking an HR professional to provide full-spectrum HR and administrative support. You will handle recruitment, onboarding, payroll, benefits, compliance, HRIS data integrity and employee relations in a fast-paced environment.

The role requires independent work, multiple priorities, and a service-oriented approach when assisting employees at all levels. Proactive HR digitalisation initiatives will be part of your duties.

Qualifications

• Diploma in Human Resource Management or related discipline.
• At least 3 years of relevant HR experience, preferably in a generalist role.
• Hands-on experience in monthly payroll processing and Singapore HR statutory requirements.
• Good working knowledge of Singapore employment legislation, CPF and work pass requirements.
• Proficient in Microsoft Excel, Word, Outlook and PowerPoint.
• Experience with Unit4 Prosoft HRMS will be an added advantage.

Responsibilities

• Talent Acquisition, Onboarding & Offboarding: manage end-to-end recruitment, onboarding and offboarding activities.
• Payroll, Compensation & Benefits: handle monthly payroll and statutory submissions.
• Work Passes & HR Compliance: administer work passes and monitor quota and compliance.
• HR Operations & Employee Support: maintain HR records and provide day-to-day HR support.
• HR Projects & Process Improvement: support digitisation and process improvements in HR.
• Office Administration & Company Events: support office operations and events.

Skills

Administrative skills

Organisational skills

Coordination

Multitasking

Problem solving

Urgency-driven

Customer service orientation

Communication skills

Proactive

Adaptable

Education

Diploma in Human Resource Management

Tools

Unit4 Prosoft HRMS

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Job Summary

Reporting to the HR & Admin Manager, the candidate will support the full spectrum of HR and administrative functions and provide day-to-day HR services to the business. This is a hands-on role suited to a motivated, resourceful and detail-oriented HR professional who enjoys working in a dynamic environment and interacting with employees across different levels.

The ideal candidate is able to work independently, manage multiple priorities and meet deadlines with a strong sense of urgency, while maintaining a service-oriented approach towards supporting the organisation and our employees.

Main Responsibilities

1. Talent Acquisition, Onboarding & Offboarding

   • Manage the end-to-end recruitment process and support the full employee lifecycle, including job postings, candidate screening, interview coordination, reference checks, offers, onboarding and new hire orientation, and offboarding processes.

   • Monitor recruitment progress, identify manpower hiring challenges and recommend practical recruitment initiatives to support the Company’s manpower requirements.

   • Prepare employment contracts, confirmation, promotion, re-designation, resignation acceptance and other HR-related letters and documentation.

2. Payroll, Compensation & Benefits

   • Handle end-to-end monthly payroll processing and other payments, including overtime, incentives and employee referral payments, ensuring accuracy, completeness and timely payment.

   • Process statutory submissions and claims, including CPF, IR8A, IR21, NS Make-Up Pay and Government-Paid Leave claims.

   • Administer employee benefits and insurance matters, including Group Hospital & Surgical, Group Personal Accident and Work Injury Compensation claims.

3. Work Passes & HR Compliance

   • Administer work pass applications, renewals, issuances and cancellations through myMOM Portal.

   • Monitor foreign manpower quota and other work pass-related requirements.

   • Support government grant applications and statutory submissions, including MOM and other manpower-related surveys.

   • Ensure HR practices and records are maintained in accordance with Company policies and applicable employment requirements.

4. HR Operations & Employee Support

   • Maintain accurate and up-to-date employee records, personnel files and HR information within the HRIS.

   • Provide day-to-day HR support and respond to employees’ HR-related enquiries.

   • Coordinate employee training activities and maintain accurate training records and documentation.

   • Support employee engagement, staff welfare and other people-related initiatives.

5. HR Projects & Process Improvement

   • Support HR digitalisation and process improvement initiatives to enhance operational efficiency and employee experience.

   • Assist in reviewing and improving HR workflows, forms, records and administrative processes.

   • Participate in HR projects and initiatives as assigned by the HR & Admin Manager.

6. Office Administration & Company Events

   • Support the administrative and operational requirements of the workplace.

   • Plan and coordinate meetings, staff activities, company events and other administrative arrangements.

   • Manage the procurement and issuance of office stationery, business cards, company stamps, uniforms, year-end gifts and other workplace supplies.

   • Provide general administrative support and undertake other HR and administrative duties as required.

Minimum Qualifications & Experience

• Diploma in Human Resource Management or a related discipline.

• At least 3 years of relevant HR experience, preferably in a generalist role.

• Hands-on experience in monthly payroll processing and Singapore HR statutory requirements.

• Good working knowledge of Singapore employment legislation, CPF and work pass requirements.

• Proficient in Microsoft Excel, Word, Outlook and PowerPoint.

• Experience with Unit4 Prosoft HRMS will be an added advantage.

Skills & Competencies

• Strong administrative, organisational and coordination skills with good attention to detail.

• Able to work independently, take ownership of assigned responsibilities and follow through on tasks.

• Able to prioritise and manage multiple responsibilities effectively in a fast-paced environment.

• Resourceful and analytical, with good problem-solving skills and sound judgement.

• Strong sense of urgency and ability to meet tight deadlines.

• Service-oriented with good interpersonal skills and the ability to engage effectively with employees at different levels.

• Good verbal and written communication skills.

• Proactive and adaptable, with a willingness to learn and take on new responsibilities.

• Comfortable with HR digitalisation and process improvement, with an interest in using technology to improve HR efficiency and employee experience.