HR cum Admin

SHENG SIN CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

SHENG SIN CONSTRUCTION PTE. LTD.

is seeking a responsible HR cum Admin Officer/Manager to lead day-to-day HR operations and administrative tasks, ensuring compliance with Singapore employment laws and supporting workforce management and office efficiency. The role covers recruitment, contract drafting, onboarding/offboarding, payroll support with CPF compliance, foreign worker pass administration, and HR reporting, with liaison to government agencies and service providers to keep operations

Qualifications

• Diploma or Degree in Human Resources, Business Administration, Management, or related discipline.
• Minimum 1 year of HR and administrative experience in Singapore.
• Experience in the construction industry is preferred.
• Familiarity with Singapore HR practices, Employment Act, and MOM requirements.
• Experience handling foreign workers, Work Permit, and S Pass matters is highly preferred.
• Experience with payroll, CPF, attendance, and overtime administration is an advantage.
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to communicate effectively with employees of diverse nationalities and backgrounds.
• Strong organizational skills with attention to detail.
• Ability to maintain confidentiality of employee and company information.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Responsible, proactive, and willing to handle both HR and general administrative duties.

Responsibilities

• Lead end-to-end recruitment activities including job ads, screening, interviews, and onboarding documentation.
• Draft and issue employment contracts, appointment letters, and other HR correspondence.
• Oversee onboarding and offboarding processes to ensure smooth transitions.
• Maintain employee files, HR records, attendance, leave, and medical leave data.
• Assist monthly payroll by calculating overtime, allowances, deductions, and CPF compliance.
• Administer foreign worker matters including Work Permit, S Pass, renewals, cancellations.
• Coordinate foreign worker medical exams, insurance, and related docs.
• Support performance evaluations, disciplinary actions, and grievances.
• Prepare HR reports and manpower records for management.
• Ensure HR policies comply with Singapore employment laws and company policies.

Skills

HR administration

Communication skills

Microsoft Office

Organizational skills

Confidentiality

Education

Diploma or Degree in HR/Business Admin/Management

Tools

Excel

Word

Outlook

Job description

Job Summary

We are seeking a responsible and experienced HR cum Admin Officer / Manager to lead day-to-day HR operations and administrative functions, ensuring compliance with Singapore employment laws and supporting workforce management and office efficiency.

Responsibilities

• Human Resources
  
  
  
  • Manage end-to-end recruitment activities including job advertisement, candidate screening, interview coordination, and employment document preparation
  
  
  • Draft and issue employment contracts, appointment letters, confirmation letters, salary adjustment letters, warning letters, and other HR correspondence
  
  
  • Oversee employee onboarding and offboarding processes to ensure smooth transitions
  
  
  • Maintain and update employee personnel files, HR records, attendance, leave, and medical leave data accurately
  
  
  • Assist with monthly payroll preparation by calculating overtime, allowances, deductions, and ensuring CPF compliance with proper documentation
  
  
  • Administer foreign worker employment matters including Work Permit, S Pass, and other work pass applications, renewals, cancellations, and related documentation
  
  
  • Monitor expiry dates for work passes, passports, and other employee-related deadlines to ensure timely renewals
  
  
  • Coordinate foreign worker medical examinations, insurance, security bonds, and other employment requirements as applicable
  
  
  • Maintain accurate records for foreign workers and ensure all required documents are current
  
  
  • Support management in employee performance evaluations, disciplinary actions, and grievance handling
  
  
  • Prepare HR reports and manpower records for management review
  
  
  • Ensure HR policies and employment practices comply with Singapore employment laws and company policies
  
  
  
  


• Administration
  
  
  
  • Manage daily office administration and operational tasks to maintain smooth office functioning
  
  
  • Prepare official letters, memos, forms, reports, and other company documents with accuracy
  
  
  • Maintain organized filing and document-control systems for HR and administrative records
  
  
  • Manage office supplies, stationery, and procurement to meet operational needs
  
  
  • Liaise with government agencies, insurance companies, clinics, training providers, and other external parties as required
  
  
  • Coordinate employee training courses and maintain training and certification records
  
  
  • Assist with employee insurance claims, work injury cases, and other administrative matters
  
  
  • Support management with applications, renewals, and submissions to relevant authorities
  
  
  • Assist in organizing company events, meetings, and staff welfare activities
  
  
  • Perform other HR and administrative duties as assigned by management
  
  
  
  

Preferred competencies and qualifications

• Diploma or Degree in Human Resources, Business Administration, Management, or related discipline


• Minimum 1 year of relevant HR and administrative experience in Singapore


• Experience in the construction industry is preferred


• Familiarity with Singapore HR practices, Employment Act, and MOM requirements


• Experience handling foreign workers, Work Permit, and S Pass matters is highly preferred


• Experience with payroll, CPF, attendance, and overtime administration is an advantage


• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook


• Strong written and verbal communication skills


• Ability to communicate effectively with employees of diverse nationalities and backgrounds


• Strong organizational skills with attention to detail


• Ability to maintain confidentiality of employee and company information


• Ability to work independently, prioritize tasks, and meet deadlines


• Responsible, proactive, and willing to handle both HR and general administrative duties