HR ASSISTANT

JIA JIA LE CUISINE F & B PTE. LTD.; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

JIA JIA LE CUISINE F & B PTE. LTD. in Singapore invites an entry-level HR and Administrative Assistant to support onboarding, records management, and payroll prep. This position covers HR and office admin tasks in a fast-paced environment, with training provided.

You will maintain personnel files, monitor work-permit expiry, manage attendance and admin duties, coordinate communications, and assist with reports and events. Candidates should be diploma-qualified and eager to learn.

Qualifications

• Diploma / Higher Nitec in HRM, Business Admin, or related field.
• No prior experience required – training will be provided.
• Basic knowledge of HR and administrative functions.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Organized, responsible, and detail-oriented.
• Able to multitask and work effectively in a fast-paced environment.
• Positive attitude with a willingness to learn.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Manage onboarding and offboarding processes, including documentation and clearance.
• Maintain and update employee records and personnel files.
• Track expiry dates of work permits, certifications, and documents.
• Oversee attendance, leave records, staff claims, and medical certificates.
• Provide support in payroll preparation and related documentation.
• Assist in coordinating performance appraisals and staff confirmations.
• Respond to employee enquiries and provide HR-related support.
• Oversee office supplies inventory and procurement activities.
• Maintain organized filing (physical and digital) and draft memos.
• Manage calls, emails, and general correspondence.
• Assist in reports and company documentation.
• Coordinate office maintenance and facilities-related matters.
• Provide admin support for company events and staff activities.
• Liaise with vendors and suppliers for procurement and service coordination.
• Monitor office maintenance schedules and work with contractors.
• Perform other ad-hoc duties as assigned by management.

Skills

HR basics

MS Office

Communication

Organization

Attention to detail

Multitasking

Discretion

Willingness to learn

Confidential information handling

Education

Diploma / Higher Nitec in HRM or Business Admin

Tools

Microsoft Office

Job description

HR Responsibilities

• 1. Manage the full onboarding and offboarding process, including documentation and clearance procedures.
• 2. Maintain and update accurate employee records and personnel files.
• 3. Track and monitor expiry dates of work permits, certifications, and relevant documents.
• 4. Oversee attendance, leave records, staff claims, and medical certificates.
• 5. Provide support in payroll preparation and related documentation.
• 6. Assist in coordinating performance appraisals and staff confirmation processes.
• 7. Respond to employee enquiries and provide support on HR-related matters.

Administrative Responsibilities

• 1. Oversee office supplies inventory and handle procurement activities.
• 2. Maintain an organized filing system for both physical and digital documents.
• 3. Draft and prepare official letters, memos, and internal communications.
• 4. Manage incoming calls, emails, and general correspondence.
• 5. Assist in the preparation of reports and company documentation.
• 6. Coordinate office maintenance and facilities-related matters.
• 7. Provide administrative support for company events and staff activities.
• 8. Liaise with vendors and suppliers for procurement and service coordination.
• 9. Monitor office maintenance schedules and work closely with contractors.
• 10. Perform other ad-hoc duties as assigned by management.

Requirements

• Minimum Diploma / Higher Nitec in Human Resource Management, Business Administration, or a related field.
• No prior experience required – training will be provided.
• Basic knowledge of HR and administrative functions.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Organized, responsible, and detail-oriented.
• Able to multitask and work effectively in a fast-paced environment.
• Positive attitude with a willingness to learn.
• Ability to handle confidential information with professionalism and discretion.