HR Assistant (3 months contract)

ALFA MEDICAL MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

ALFA MEDICAL MANAGEMENT PTE. LTD. is seeking an HR Assistant to support the HR team with administrative and document-management duties. The role involves maintaining personal files, scanning documents, and organising HR records with strict confidentiality.

The ideal candidate will have at least 1 year of HR or administrative experience, strong MS Office skills, and a meticulous, organised approach. Immediate-start availability is a plus.

Qualifications

• Diploma in Business Administration, HRM or related discipline
• At least 1 year HR or administrative experience
• Good written and verbal communication with proficiency in MS Office
• Meticulous, organised and able to handle confidential information
• Able to commence work immediately will be an advantage

Responsibilities

• Organise and maintain employee personal files (hardcopy and electronic personnel files)
• Scan and upload hardcopy documents into electronic personnel files (e-pfiles)
• Sort and archive resigned employees’ records into designated folders
• Ensure proper filing and housekeeping of HR documents and folders
• Assist in organising OT claims/forms and supporting documents
• Check and amend employees’ Date of Join in the HRIS to ensure accurate reflection of Long Service Award and Leave Entitlement allocation
• Maintain strict confidentiality of employee information and HR records
• Support general HR administrative duties as assigned

Skills

MS Office

Attention to detail

Confidentiality

Communication skills

Education

Diploma in Business Administration

Diploma in HR Management

Job description

We are looking for a meticulous and organised HR Assistant to support the HR department in administrative and document management duties.

This role is suitable for candidates who enjoy structured administrative work, filing, scanning and maintaining proper HR records and documentation.

Job Responsibilities:

- Organise and maintain employee personal files (hardcopy and electronic personnel files)

- Scan and upload hardcopy documents into electronic personnel files (e-pfiles)

- Sort and archive resigned employees’ records into designated folders

- Ensure proper filing and housekeeping of HR documents and folders

- Assist in organising OT claims/forms and supporting documents

- Check and amend employees’ Date of Join in the HRIS to ensure accurate reflection of Long Service Award and Leave Entitlement allocation

- Maintain strict confidentiality of employee information and HR records

- Support general HR administrative duties as assigned

Job Requirements:

1. Diploma in Business Administration, Human Resource Management or related discipline

2. At least 1 year of relevant HR or administrative experience preferred

3. Good written and verbal communication with proficiency in MS Office applications

4. Meticulous, organised and able to handle confidential information with discretion

5. Comfortable handling administrative and document management duties

6. Able to commence work immediately will be an advantage