HR Assistant (3 months contract)

Alfa Medical Management Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Alfa Medical Management Pte Ltd in Singapore is seeking a meticulous HR Assistant to support the HR department with administrative and document management tasks, filing, scanning, and maintaining HR records. The role involves organizing employee files (hardcopy and electronic), scanning documents into electronic personnel files, archiving resigned staff records, and ensuring proper housekeeping of HR documents.

It also assists with OT claims forms and verifies Date of Join in HRIS.

Qualifications

• Diploma in Business Administration, HR Management or related discipline is required.
• At least 1 year of relevant HR or administrative experience.
• Proficiency in MS Office applications and strong written/verbal communication.
• Meticulous, organized and capable of handling confidential information discreetly.
• Comfortable with administrative and document management duties.
• Immediate availability is an advantage.

Responsibilities

• Organise and maintain employee personal files (hardcopy and electronic).
• Scan and upload documents into electronic personnel files (e-pfiles).
• Sort and archive resigned employees’ records into designated folders.
• Ensure proper filing and housekeeping of HR documents and folders.
• Assist in organising OT claims/forms and supporting documents.
• Check and amend employees’ Date of Join in the HRIS for accurate reflection of Long Service Award and Leave Entitlement.
• Maintain strict confidentiality of employee information and HR records.
• Support general HR administrative duties as assigned.

Skills

MS Office proficiency

Attention to detail

Confidentiality

Organized

Communication skills

HR/administrative experience

Education

Diploma in Business Administration, HR Management or related discipline

Tools

MS Office

HRIS

Job description

We are looking for a meticulous and organised HR Assistant to support the HR department in administrative and document management duties.

This role is suitable for candidates who enjoy structured administrative work, filing, scanning and maintaining proper HR records and documentation.

Job Responsibilities:

- Organise and maintain employee personal files (hardcopy and electronic personnel files)

- Scan and upload hardcopy documents into electronic personnel files (e-pfiles)

- Sort and archive resigned employees’ records into designated folders

- Ensure proper filing and housekeeping of HR documents and folders

- Assist in organising OT claims/forms and supporting documents

- Check and amend employees’ Date of Join in the HRIS to ensure accurate reflection of Long Service Award and Leave Entitlement allocation

- Maintain strict confidentiality of employee information and HR records

- Support general HR administrative duties as assigned

Job Requirements:

1. Diploma in Business Administration, Human Resource Management or related discipline

2. At least 1 year of relevant HR or administrative experience preferred

3. Good written and verbal communication with proficiency in MS Office applications

4. Meticulous, organised and able to handle confidential information with discretion

5. Comfortable handling administrative and document management duties

6. Able to commence work immediately will be an advantage