HR Assistant

MASE E & C PTE. LTD.; Singapore; On-site; SGD 33,480 - 46,872; Full time

Job summary

MASE E & C PTE. LTD. in Singapore is seeking an HR Administrator to manage Work Permit administration for construction and process sector staff, including applications, renewals, and MOM matters.

You will coordinate recruitment, onboard new hires, maintain confidential employee records, and oversee housing dormitory arrangements and training compliance.

This role requires strong organizational skills and attention to detail to support HR operations and ensure regulatory compliance.

Responsibilities

• Manage Work Permit administration for employees in Construction and Process sectors, including applications, renewals, and MOM matters.
• Coordinate recruitment: post ads, arrange interviews, prepare documents, and onboard new employees.
• Maintain accurate employee records and confidential HR documentation.
• Administer dormitory arrangements, including check-in/out, room allocation, and records.
• Maintain training records and ensure mandatory courses and renewals are completed on time.
• Monitor work passes, probation periods, and contract expiry dates for HR compliance.
• Support HR with general admin duties and ad hoc tasks.

Job description

JOB RESPONSIBILITIES

• Manage the full spectrum of Work Permit administration for employees in the Construction and Process sectors, including applications, renewals, issuance, cancellations, transfers, and related MOM matters.


• Coordinate the recruitment process, including posting job advertisements, arranging interviews, preparing employment documents, and onboarding new employees.


• Maintain accurate and up-to-date employee records, ensuring all personnel files and HR documentation are properly filed and kept confidential.


• Administer and monitor dormitory arrangements, including check-in/check-out, room allocation, and maintenance of dormitory records.


• Maintain employee training records and ensure mandatory courses and certifications are completed and renewed on time.


• Monitor work pass validity, probation periods, contract expiry dates, and other HR compliance matters.


• Support the HR department with general administrative duties and undertake ad hoc assignments as required.