HR Assistant / Executive

UES HOLDINGS PTE. LTD.; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

UES HOLDINGS PTE. LTD. in Singapore is seeking an HR Assistant to support recruitment for staff-level positions, coordinate onboarding, and handle HR documentation.

This role also assists with work pass applications, employee records, leave, and HR inquiries, with emphasis on Mandarin communication for overseas staff.

Qualifications

• Diploma or equivalent in HR is required.
• 1-2 years of HR experience.
• Construction industry experience is a plus.
• Able to communicate with Mandarin-speaking employees overseas.
• Strong interpersonal and organizational skills.

Responsibilities

• Support recruitment for staff-level positions including posting, sourcing, screening, interview arrangements and offers.
• Coordinate onboarding: pre-employment docs, contracts, orientation, HR system setup.
• Assist with work pass applications (EMP Pass, S Pass, Work Permit) including renewals and cancellations.
• Support employee offboarding, resignation documentation and exit procedures.
• Maintain and update employee records and HR databases.
• Respond to HR inquiries and assist day-to-day HR operations.
• Assist in organizing company events and employee engagement activities.
• Prepare HR letters and documents (employment letters, confirmations, etc.).
• Manage employee leave, attendance and other HR records.
• Liaise with employees and departments to ensure smooth HR processes.
• Support HR projects and other admin duties.

Skills

Communication skills

Interpersonal skills

Proactive

Attention to detail

Education

Diploma in Human Resources

Job description

Job Description

• Support the recruitment process for staff-level positions, including job posting, candidate sourcing, screening, interview arrangements and offer preparation.
• Coordinate onboarding activities for new employees, including pre-employment documentation, employment contracts, orientation and HR system setup.
• Assist with work pass applications and related matters, including Employment Pass, S Pass and Work Permit applications, renewals and cancellations.
• Support employee offboarding processes, including resignation documentation, clearance and exit procedures.
• Maintain and update employee records and HR databases, ensuring accurate and timely documentation.
• Assist with day-to-day HR operations and respond to employees' HR-related enquiries.
• Assist in organizing company events and employee engagement activities
• Prepare HR letters and documents, including employment letters, confirmation letters and other HR correspondence.
• Assist in managing employee leave, attendance and other HR records.
• Liaise with employees and relevant departments to ensure smooth HR processes and employee lifecycle management.
• Support HR projects and perform other HR-related administrative duties as assigned.

Requirements

• Candidate must possess at least a Diploma in Human Resources or an equivalent qualification
• 1-2 years of relevant HR experience.
• Prior experience in the construction industry will be an advantage.
• Comfortable and able to communicate effectively with Mandarin-speaking employees overseas
• Must have good interpersonal skills, independent, pro-active, meticulous and able to work under pressure.