HR Assistant / Executive

SOLID M&Z PTE. LTD.; Singapore; On-site; SGD 27,900 - 39,060; Full time

Job summary

SOLID M&Z PTE. LTD. in Singapore seeks a staff-level HR assistant to support recruitment, onboarding and HR operations. The role requires Mandarin communication with overseas staff and strong interpersonal, proactive, meticulous skills.

The person will manage records, respond to HR inquiries, organize events and prepare HR letters while supporting projects and daily HR tasks in a busy environment.

Qualifications

• Diploma in HR or equivalent required.
• 1-2 years HR experience required.
• Construction industry experience is a plus.
• Must communicate effectively in Mandarin with overseas staff.
• Strong interpersonal, proactive, meticulous and pressure-handling skills.

Responsibilities

• Support recruitment: job postings, sourcing, screening, interview setup and offers.
• Coordinate onboarding: pre-employment docs, contracts, orientation, HR system setup.
• Assist with Employment Pass, S Pass and Work Permit applications, renewals and cancellations.
• Support offboarding: resignation docs, clearance and exit procedures.
• Maintain and update employee records and HR databases.
• Respond to HR inquiries and support day-to-day HR ops.
• Assist in organizing company events and employee engagement.
• Prepare HR letters and documents: employment letters, confirmations, etc.
• Assist in managing leave, attendance and other HR records.
• Liaise with staff and departments to ensure smooth HR processes.
• Support HR projects and admin duties as assigned.

Skills

Mandarin communication

Interpersonal skills

Proactive

Attention to detail

Work under pressure

Education

Diploma in Human Resources

Job description

Job Description

• Support the recruitment process for staff-level positions, including job posting, candidate sourcing, screening, interview arrangements and offer preparation.
• Coordinate onboarding activities for new employees, including pre-employment documentation, employment contracts, orientation and HR system setup.
• Assist with work pass applications and related matters, including Employment Pass, S Pass and Work Permit applications, renewals and cancellations.
• Support employee offboarding processes, including resignation documentation, clearance and exit procedures.
• Maintain and update employee records and HR databases, ensuring accurate and timely documentation.
• Assist with day-to-day HR operations and respond to employees' HR-related enquiries.
• Assist in organizing company events and employee engagement activities
• Prepare HR letters and documents, including employment letters, confirmation letters and other HR correspondence.
• Assist in managing employee leave, attendance and other HR records.
• Liaise with employees and relevant departments to ensure smooth HR processes and employee lifecycle management.
• Support HR projects and perform other HR-related administrative duties as assigned.

Requirements

• Candidate must possess at least a Diploma in Human Resources or an equivalent qualification
• 1-2 years of relevant HR experience.
• Prior experience in the construction industry will be an advantage.
• Comfortable and able to communicate effectively with Mandarin-speaking employees overseas
• Must have good interpersonal skills, independent, pro-active, meticulous and able to work under pressure.