HR Assistant

HSM MARINE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

HSM MARINE ENGINEERING PTE. LTD. is hiring a capable HR Admin in Singapore to support recruitment, handle monthly payroll, and assist with daily HR operations.

You will work with hiring managers to understand manpower needs, publish job ads, screen applicants, and coordinate interviews. You will also manage onboarding, employee records, and dormitory arrangements for foreign staff to ensure smooth operations.

Qualifications

• Minimum 1 year of HR experience
• Knowledge of local labour laws incl. Employment Act and MOM procedures
• Proficient in Microsoft Office to manage HR documentation and reporting

Responsibilities

• Collaborate with hiring managers to understand manpower requirements and timelines
• Prepare and publish job advertisements and identify recruitment channels
• Screen applications, conduct preliminary interviews and coordinate interviews
• Conduct reference checks and follow up on job offers
• Coordinate onboarding, including employment documentation and orientation
• Maintain and update employee records and dormitory administration
• Manage end-to-end monthly payroll for blue-collar employees
• Collect and verify attendance, overtime, allowances, leave and claims
• Calculate salaries, deductions and adjustments accurately and maintain payroll records
• Ensure confidentiality of payroll information
• Provide support for ad hoc HR tasks

Skills

HR administration

Payroll

Recruitment coordination

Tools

Microsoft Office

Job description

We are seeking a suitably qualified HR Admin to support recruitment, manage monthly payroll, and assist with daily human resource operations.

Responsibilities

• Work closely with hiring managers to understand manpower requirements, candidate profiles and Recruitment timelines
• Prepare and publish job advertisements and identify appropriate recruitment channels.
• Screen applications, conduct preliminary interviews and coordinate interviews with hiring managers
• Conduct reference checks and follow up on job offers
• Coordinate the onboarding process, including employment documentation, orientation and necessary internal arrangements
• Prepare employment-related documents
• Monitor the validity and renewal of work passes
• Maintain and update employee records and p-files
• Dormitory Administration
• Accurate maintenance of dormitory records
• Coordinate dormitory applications, allocations, and check-in/check-out arrangements for foreign employees.
• Manage end-to-end monthly payroll for blue-collar employees
• Collect and verify attendance, overtime, allowances, leave and claims
• Calculate salaries, overtime pay, deductions and adjustments accurately and within the stipulated
• Address payroll queries, rectify discrepancies and maintain payroll records
• Ensure the strict confidentiality of all payroll information
• Provide support for HR ad hoc tasks as assigned

Requirements

• Minimum 1 years of relevant HR experience
• Knowledge of local labor laws, including the Employment Act and Ministry of Manpower (MOM) procedures and systems
• Proficient in Microsoft Office applications to manage HR documentation and reporting
• Ability to work independently with initiative and accountability
• Resourceful, proactive, and detail-oriented with a positive work attitude