Assistant HR Manager

Bigbitecompany Global Pte. Ltd.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Bigbitecompany Global Pte. Ltd. is seeking an HR professional to manage day-to-day HR operations, ensuring accurate administration and timely processing.

You will collaborate with the HR team on processes, review contracts, and provide guidance on policies, benefits and attendance. The role includes payroll coordination, work pass administration and campus recruitment support. Ideal candidates will have a diploma or degree in HR/Business Admin, at least 3 years in HR within F&B, and strong

Qualifications

• Diploma or Degree in Human Resources, Business Administration or related discipline.
• Minimum 3 years of relevant HR experience in the F&B industry.
• Good working knowledge of Singapore employment practices and HR processes.
• Strong experience in HR operations and administration, with exposure to recruitment and employee relations.
• Strong organisational skills with attention to detail and follow-through.
• Practical and solutions-oriented, with judgement to handle matters independently and escalate when required.

Responsibilities

• Manage and coordinate day-to-day HR operations and administration, ensuring HR processes are carried out accurately and on time.
• Work closely with the HR team to ensure proper follow-through of HR processes and matters.
• Provide guidance and support to HR team on day-to-day processes and review work for accuracy.
• Review and ensure accuracy of employee contracts, HR letters, forms and documents.
• Provide day-to-day HR advisory and support to employees on policies, benefits, leave, attendance.
• Manage employee benefits, leave administration, insurance renewals and claims.
• Coordinate payroll-related matters with vendors and keep records up to date.
• Oversee work pass applications, renewals and cancellations, ensuring compliance with requirements.
• Support onboarding and offboarding with necessary documentation.
• Assist recruitment from sourcing to offers; explore channels and campus recruitment.
• Support performance management and other employee processes.
• Review HR processes to improve efficiency and employee experience.

Skills

HR operations

Administration

Recruitment

Employee relations

Onboarding

Attention to detail

Education

Diploma or Degree in HR/Business Administration

Job description

• Manage and coordinate day-to-day HR operations and administration, ensuring HR processes are carried out smoothly, accurately and within the required timelines.

• Work closely with the HR team to ensure proper follow-through of HR processes and HR matters.

• Provide guidance and support to HR team on day-to-day processes and assist with reviewing work where required to ensure accuracy and consistency.

• Review and ensure accuracy of employee contracts, HR letters, HR forms and other employment-related documentation.

• Provide day-to-day HR advisory and support to employees on HR policies, procedures, benefits, leave, attendance and other employee-related matters, escalating more complex cases where required.

• Manage employee benefits, leave administration, insurance renewals and claims.

• Coordinate closely with payroll vendors on monthly payroll matters, final salary calculations and other payroll-related issues, ensuring employee records are kept accurate and up to date.

• Oversee the administration of work pass applications, renewals and cancellations, ensuring timely submission, accurate documentation and compliance with prevailing requirements.

• Support employee onboarding and offboarding processes, ensuring the necessary documentation, coordination and follow-up are completed.

• Work closely with hiring managers to understand manpower requirements and support the end-to-end recruitment process, including sourcing, screening, interviewing, selection and offer coordination.

• Explore suitable recruitment channels and platforms to support manpower needs.

• Support campus recruitment activities including industrial attachments, traineeships, career talks and career fairs.

• Support performance management and other employee-related processes, including coordination and follow-up.

• Review existing HR processes and workflows and identify practical improvements to enhance efficiency, consistency and employee experience.

• Support the development, review and implementation of HR policies, procedures, templates and practices.

• Prepare HR reports, statistics, expense calculations and submissions as required.

• Manage HR-related records and inventory, including stationery, uniforms and other HR administrative items.

• Support employee engagement activities, HR projects and other initiatives.

• Undertake other HR duties and projects as assigned.

Requirements:

• Diploma or Degree in Human Resources, Business Administration or a related discipline.

• Minimum 3 years of relevant HR experience in the F&B industry.

• Good working knowledge of Singapore employment practices and HR processes.

• Strong experience in HR operations and administration, with exposure to recruitment and employee relations.

• Strong organisational skills with good attention to detail and follow-through.

• Practical and solutions-oriented, with good judgement to handle matters independently and recognise when further review or escalation is required.