Assistant Manager / Manager, Human Resources

OCTOPUS DISTRIBUTION NETWORKS PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

OCTOPUS DISTRIBUTION NETWORKS PTE. LTD. in Singapore seeks an HR professional to manage daily HR administration, maintain employee records, draft contracts, and support recruitment in line with local regulations and company policies.

The role requires 2–4 years of HR experience, a degree or diploma in HR, and a proactive, detail‑oriented attitude. You will also assist with payroll data, handle work passes, and ensure overall compliance across the organisation.

Qualifications

• Degree or Diploma in HR.
• 2–4 years of experience in a similar HR role.
• Experience in recruitment is a must.

Responsibilities

• Forming and maintaining employee records.
• Preparing and amending HR documents (employment contracts, recruitment guides).
• Reviewing and renewing company policies and compliance with Employment Act and local regulations.
• First point of contact for employees on HR queries.
• Assist payroll with relevant employee information (holiday and sick days).
• Handle recruitment processes (advertising, phone screening, interviews, contracts).
• Manage work pass applications (WP/SPass/EP) and expiry monitoring.
• Prepare confirmation letters and monitor contract renewals.
• Oversee administrative tasks in office compliance with policies and Singaporean laws.
• Acquire and maintain office supplies and support IT/telecom systems.

Skills

HR administration

Recruitment

Employee relations

Payroll support

Education

Degree or Diploma in HR

Tools

MS Office

Job description

Job Responsibilities:

• Forming and maintaining employee records


• Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides


• Reviewing and renewing company policies and legal compliance


• Being the first point of contact for employees on any HR related queries


• Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken.


• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview, employment contracts and etc aligned with local regulations, Company policies and procedures.


• Manage the work pass applications (WP/SPass/EP) and status including monitor of the expiry dates.


• Prepare confirmation letters, and monitor contract expiry for renewals.


• Oversee all administrative tasks in the office compliance with established policies and procedures and Singapore's legal, fiscal and statutory requirements.


• Acquire and maintain office furnishing, equipment and supplies, and provides administrative support for the maintenance of the telephone, communication and computing system.

Job Requirements

• Degree or Diploma in Human Resources.


• 2-4 years working experience in a similar capacity.


• Experience in Recruitment is a must


• Added advantage if available immediate or within short-notice.


• Familiar with Employment Act


• Good interpersonal skill and able to interact with all level of staff


• Positive work attitude and display initiative in problem solving


• Flexible, resourceful and able to perform despite tight schedules.


• A high level individual who is independent, proactive, with good attitude and mindset.


• Must take initiative to complete task assigned.