HR Executive (Generalist)

VFI FOOD PTE. LTD.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

VFI FOOD PTE. LTD. is seeking an HR Executive to assist the HR Manager with daily HR operations in a fast-paced manufacturing setting.

The role involves attendance/leave management, MOM work passes, interview coordination, onboarding, payroll support, and HR document administration. The ideal candidate will have at least 2 years of HR experience, be familiar with Singapore employment practices, and be proactive with strong communication and organizational skills.

Qualifications

• Minimum 2 years of HR operational and administrative experience.
• Familiar with Singapore Employment practices and MOM regulations.
• Experience in manufacturing environment is preferred.
• Immediate availability is preferred.

Responsibilities

• Support HR Manager in day-to-day HR operational duties.
• Manage and administer attendance, leaves and records.
• Handle MOM work pass administration (application, renewal, cancellation).
• Coordinate interview arrangements and candidate scheduling.
• Follow up on employee relations matters and support resolution processes.
• Manage new hire onboarding process.
• Process staff access cards, uniforms and related requisitions.
• Liaise with external vendors and service providers.
• Administer corporate insurance and employee medical benefits.
• Support payroll related administration work and ensure timely, accurate submission.
• Maintain proper HR documentation and employee records.
• Coordinate payment arrangements with the accounting team.
• Organise employee engagement activities, welfare events.
• Support Training & Development initiatives, including course coordination and training grants.
• Prepare and submit manpower-related surveys and reports.
• Liaise with recruitment agencies and support hiring activities.
• Participate in ad-hoc HR and company manpower projects.
• Undertake other duties and responsibilities as assigned by the Management from time to time.

Skills

HR operations

Administrative tasks

Interpersonal communication

Time management

Stakeholder management

Confidentiality

Job description

The HR Executive will support the HR Manager in managing daily HR operations and administration to ensure smooth, compliant and efficient HR processes. This role requires a hands-on individual who can operate effectively in a fast-paced manufacturing environment.

• Support HR Manager in day-to-day HR operational duties
• Manage and administer employee attendance, leaves and records
• Handle MOM work pass administration (application, renewal, cancellation)
• Coordinate interview arrangements and candidate scheduling
• Follow up on employee relations matters and support resolution processes
• Manage new hire onboarding process
• Process staff access cards, uniforms and related requisitions
• Liaise with external vendors and service providers
• Administer corporate insurance and employee medical benefits
• Support payroll related administration work and ensure timely, accurate submission
• Maintain proper HR documentation and employee records
• Coordinate payment arrangements with the accounting team
• Organise employee engagement activities, welfare events
• Support Training &Development initiatives, including course coordination and training grants
• Prepare and submit manpower-related surveys and reports
• Liaise with recruitment agencies and support hiring activities
• Participate in ad-hoc HR and company manpower projects
• Undertake other duties and responsibilities as assigned by the Management from time to time.
  Work hours:
  Monday- Thursday: 8am – 6pm
  Friday: 8am – 5pm

Job Requirements

• Minimum 2years of relevant HR operational and administrative experience
• Familiar with Singapore Employment practices and MOM regulations
• Experience in manufacturing environment preferred
• Able to thrive in a fast-paced and dynamic environment
• Strong organisational and time management skills
• Meticulous, detail-oriented and able to work independently
• Good team player with strong interpersonal and communication skills
• Possess strong stakeholder management
• Proactive, efficient and willing to learn with a passion for HR
• Ability to handle confidential information with discretion
• Immediate availability is preferred.