HR ASSISTANT

FUJI SMBE INDUSTRIES PTE. LTD.; Singapore; On-site; SGD 31,000 - 37,000; Full time

Job summary

Fuji SMBE Industries PTE. LTD. seeks an HR Assistant to provide day-to-day HR operations and administration support, including recruitment, payroll coordination, attendance and leave management, employee records, and training.

The role touches on employee communications and welfare matters. Responsibilities include handling payroll preparation, recruitment activities, onboarding and offboarding, attendance monitoring, MOM work pass administration, training coordination, and preparation of HR

Qualifications

• Diploma or equivalent qualification in Human Resource Management, Business Administration or related discipline.
• At least 1 year of relevant HR or administrative experience preferred.
• Proficient in Microsoft Office, particularly Excel and Word.

Responsibilities

• Support daily HR administration and maintain accurate employee records and HR documentation.
• Assist with monthly payroll preparation, including attendance, overtime, leave adjustments.
• Support recruitment activities, including job postings, screening, scheduling, and onboarding documents.
• Assist with employee onboarding and offboarding, including documentation and transfers.
• Monitor attendance, leave and overtime records and follow up on discrepancies.

Skills

Communication

Interpersonal skills

Organisational skills

Confidentiality

Team player

Attention to detail

Education

Diploma in Human Resource Management

Diploma in Business Administration

Tools

Microsoft Office

Excel

Word

Payroll software

Job description

HR ASSISTANT

The HR Assistant provides day-to-day support for HRoperations and administration, including recruitment, payroll coordination,attendance and leave management, employee records, training andemployee-related matters.

Key Responsibilities

• Support daily HR administration and maintain accurate and confidential employee records and HR documentation.
• Assist with monthly payroll preparation, including checking attendance, overtime, leave, unpaid leave and other payroll-related adjustments.
• Support recruitment activities, including job postings, application screening, interview scheduling, candidate communication and preparation of onboarding documents.
• Assist with employee onboarding and offboarding, including employment documentation, transfers, confirmations, resignations and termination matters.
• Monitor attendance, leave and overtime records and follow up on discrepancies with employees and relevant departments.
• Assist with MOM work pass administration, including applications, renewals, cancellations and maintaining work pass expiry records.
• Coordinate training programmes, including registration, scheduling, attendance records, training documentation and claims where applicable.
• Assist in preparing HR notices, letters and employee communications.
• Support administration of employee benefits, medical claims and welfare matters.
• Perform other HR and administrative duties as assigned by the supervisor or management.

Requirements

• Diploma or equivalent qualification in Human Resource Management, Business Administration or related discipline.
• At least 1 year of relevant HR or administrative experience preferred.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good communication, interpersonal and organisational skills.
• Meticulous, responsible and able to manage confidential information.
• Able to work independently and as part of a team.
• Experience in payroll, recruitment, attendance management or Singapore MOM work pass administration will be an advantage.

Salary: $2,800 – $3,300