HR Assistant

Private Advertiser; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Private Advertiser is seeking an HR Assistant to join the Human Resources team at the Pasir Panjang Central Region location. This full-time role provides essential administrative support across HR functions, acting as a link between management, staff and the HR team to drive engagement and timely HR services.

The role covers records management, recruitment support, onboarding, payroll tasks, and HR reporting.

Qualifications

• GCE 'O' Level or equivalent qualification minimum; A Level or diploma in HR preferred
• Experience in HR or administrative role, ideally in logistics or similar
• Strong organisational and time management skills with ability to manage multiple priorities

Responsibilities

• Provide administrative support to HR including records, filing systems, and databases
• Assist with recruitment: job postings, resume screening, interview scheduling, candidate comms
• Process onboarding docs, leave applications and exit procedures
• Maintain employee records; ensure data protection compliance
• Support HR programmes: engagement, training, performance management
• Assist payroll administration tasks and related documentation
• Respond to employee enquiries on HR policies, benefits, procedures
• Prepare HR reports and data analyses for management
• Coordinate logistics for HR meetings, training and events
• Maintain HR policies and staff awareness of procedures

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Proactive attitude

Independent worker

Education

GCE O-Level or equivalent

Diploma in HR or related field (preferred)

Tools

Microsoft Office (Excel, Word)

HRIS / HR database

Job description

About the role

We are seeking an HR Assistant to join our Human Resources team on a full-time basis, based at our Pasir Panjang Central Region location. In this role, you will provide essential administrative and operational support to the HR department, playing a key part in ensuring smooth day-to-day HR functions. As an HR Assistant, you will serve as a vital link between management, employees, and the Human Resources team, supporting the delivery of effective HR services across the organisation. This position offers an excellent opportunity to develop your HR career whilst contributing meaningfully to our company's growth and employee engagement initiatives.

Key responsibilities

• Providing administrative support to the HR department, including managing HR records, filing systems, and databases
• Assisting with the recruitment process, including job posting coordination, resume screening, interview scheduling, and candidate correspondence
• Processing employee documentation, including onboarding paperwork, leave applications, and exit procedures
• Maintaining employee records and ensuring compliance with data protection regulations and company policies
• Supporting the coordination and administration of HR programmes, including employee engagement activities, training initiatives, and performance management processes
• Assisting with payroll administration tasks and ensuring timely submission of relevant documentation
• Responding to employee enquiries and providing information regarding HR policies, benefits, and procedures
• Supporting the preparation of HR reports and data analysis for management review
• Coordinating logistics for HR meetings, training sessions, and company events
• Assisting with the maintenance of HR policies and ensuring staff awareness of organisational procedures

What we're looking for

• GCE 'O' Level or equivalent qualification minimum; GCE 'A' Level or diploma in Human Resources or related field is preferred
• Proven experience working in an HR or administrative role, ideally within a logistics, supply chain, or similar operational environment
• Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office applications, particularly Excel and Word, and familiarity with HR management systems or databases
• Excellent written and verbal communication skills, with the ability to interact professionally with employees at all levels
• Attention to detail and commitment to maintaining confidentiality and data integrity
• A proactive and helpful attitude with a genuine interest in supporting employee relations and HR initiatives
• Knowledge of Singapore employment law and HR practices is advantageous
• Ability to work independently and as part of a collaborative team
• Flexibility and willingness to support various HR functions across the organisation