HR & Administrative Executive

Donna Spa Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic spa company in Singapore is seeking an experienced HR & Administrative Executive to manage payroll, recruitment, and HR operations. The ideal candidate should have 2-4 years of HR experience, a diploma in HR management or business administration, and a strong understanding of local employment laws. Responsibilities include coordinating recruitment, maintaining employee records, and supporting payroll processes. This role offers an opportunity to thrive in a fast-paced SME environment.

Qualifications

• 2–4 years of HR and payroll experience in an SME or fast-paced setup.
• Sound knowledge of local employment laws and statutory compliance.
• Meticulous, organized, and able to manage multiple priorities.

Responsibilities

• Oversee end-to-end payroll management.
• Coordinate recruitment activities including interview scheduling.
• Maintain accurate employee records and update HR databases.

Skills

MS Excel

Understanding of local employment laws

Organizational skills

Trustworthy and discreet

Education

Diploma or higher in Human Resource Management or Business Administration

Tools

Info-Tech payroll system

Job description

About the Role

Are you passionate about people, precision, and organization?
We’re looking for an HR & Administrative Executive who takes pride in getting the details right — especially when it comes to payroll — and enjoys being part of a dynamic, close-knit team.

In this role, you’ll oversee end-to-end payroll management, support a broad range of hands‑on HR operations, and handle key administrative duties that keep the office running smoothly. It’s a great fit for someone who enjoys variety, thrives in an SME environment, and wants to make a real impact every day.

Recruitment & Onboarding

• Coordinate recruitment activities (job postings, resume screening, interview scheduling)
• Prepare offer letters, employment contracts, and onboarding documents
• Conduct employee orientation and onboarding arrangements

Employee Records & HR Administration

• Maintain accurate employee records (personal files, contracts, leave, attendance)
• Update HR databases and ensure compliance with company policies
• Prepare HR letters (confirmation, promotion, warning, termination, resignation acceptance)

Payroll & Benefits Administration

• Assist in monthly payroll processing (attendance, overtime, commissions, allowances)
• Assist in monthly payroll computation
• Administer employee benefits (leave, claims, insurance, CPF)
• Handle payroll queries and ensure timely salary disbursement

Performance & Disciplinary Support

• Assist in probation reviews and performance appraisal administration
• Prepare documentation for disciplinary actions and performance management
• Support HR investigations and follow‑up actions when required

Compliance & MOM Matters (Singapore)

• Ensure compliance with MOM regulations and Employment Act
• Handle work pass matters
• Prepare MOM submissions, appeals, and documentation when required

2. Administrative Functions

Office Administration

• Manage office supplies, inventory, and vendor coordination
• Oversee office facilities, maintenance, and cleanliness
• Handle incoming calls, emails, and general correspondence

Documentation & Reporting

• Prepare administrative reports and HR summaries
• Maintain filing systems (physical and digital)
• Support audits and internal documentation requirements

Management & Operational Support

• Provide administrative support to management and department heads
• Coordinate meetings, schedules, and internal communications
• Assist in company announcements and staff communications

3. Additional Responsibilities

• Support company events, staff engagement activities, and training coordination
• Handle ad‑hoc tasks assigned by management
• Uphold confidentiality and professionalism in all HR and administrative matters

What We’re Looking For

• Diploma or higher qualification in Human Resource Management, Business Administration, or a related field.
• 2–4 years of HR and payroll experience, ideally in an SME or fast‑paced setup.
• Sound knowledge of local employment laws and statutory compliance.
• Proficient in MS Excel and familiar with Info‑Tech payroll system.
• Meticulous, organized, and able to manage multiple priorities efficiently.
• Trustworthy, discreet, and able to handle confidential information with care.