HR & Administrative Assistant Manager

SWISS-ASIA FINANCIAL SERVICES PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A leading financial services company in Singapore is seeking a dynamic HR & Administrative Assistant Manager. This role involves managing HR activities, including employee records, recruitment, payroll processing, and general administration tasks. Ideal candidates should have a minimum of 5 years of relevant experience and strong knowledge of Singapore's employment laws. The position offers a hybrid work arrangement and various benefits including comprehensive medical coverage, performance bonuses, and opportunities for personal development.

Benefits

Hybrid work arrangement

Annual Wage Supplement (13th Month pay)

Performance bonus

Comprehensive Medical, Dental and Life coverage

Qualifications

• Minimum of 5 years' experience in HR and administration.
• Strong knowledge of Singapore employment laws, CPF, IRAS, and MOM guidelines.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage employee records ensuring accuracy and easy retrieval.
• Oversee full recruitment and onboarding processes.
• Handle payroll processing and statutory contributions.

Skills

HR operations

Payroll processing

Recruitment

Singapore employment laws

Microsoft Office

Tools

Timesoft

Job description

Swiss-Asia Financial Services (SAFS) provides a dedicated incubation space for Wealth Managers, Funds Managers and Family Offices in Singapore. We have been a pioneer in Wealth Management and Fund Management activities for over 20 years. Today, we are one of the Leading Independent Wealth Management and Fund Platforms in Asia.

SAFS holds a Capital Markets Services (CMS) License under the Singapore Securities and Futures Act (SFA) to conduct regulated activities in Fund Management and Advisory for accredited investors.

Job Description — HR & Administrative Assistant Manager

We are looking for a dynamic and meticulous HR & Administrative Assistant Manager to manage a wide range of human resources' activities, general administration, and operational tasks.

Key Responsibilities

Human Resources

• Manage employee records ensuring accuracy and easy retrieval.
• Oversee full recruitment and onboarding processes, as well as employee offboarding.
• Handle payroll processing, including CPF, taxes, commissions, and statutory contributions.
• Act as a liaison with tax authorities on employee-related matters.
• Coordinate employee benefits, including insurance policies and claims.
• Manage government-related submissions (e.g., paternity/childcare claims, MOM surveys, CPF filings).
• Administer employee leave, attendance, and absenteeism records via the Timesoft software system.
• Support work pass applications (EP and other passes) and directorship applications.
• Address employee relations issues, grievances, and provide counselling where necessary.
• Prepare HR reports, including quarterly salary contributions for MAS reporting.

General Administration

• Provide executive support to senior management.
• Coordinate with corporate secretaries, notaries, and regulatory bodies on company matters (e.g., ACRA updates, director resolutions).
• Manage vendor relationships, including office suppliers, service providers, and recruiters.
• Oversee office operations: supplies, equipment servicing, access cards, courier, mail, and maintenance.
• Organise employee engagement activities such as birthday celebrations and other ad‑hoc events.

Role Requirements

• Minimum of 5 years' relevant experience in HR and administration, including recruitment, HR operations, payroll, tax filing, work pass applications, and office management.
• Strong knowledge of Singapore employment laws, CPF, IRAS, and MOM guidelines.
• Proficient in HR and payroll systems, Microsoft Office, and document management.
• Highly organised, detail‑oriented, and able to manage multiple tasks independently.
• Excellent interpersonal and communication skills.
• Demonstrates high integrity, confidentiality, and accountability.
• Proactive, resourceful, and able to work well under pressure in a fast‑paced environment.
• Familiar with vendor management, statutory submissions, and basic employee relations.

Benefits

• Hybrid work arrangement
• Annual Wage Supplement (13th Month pay)
• Performance bonus
• Comprehensive Medical, Dental and Life coverage

Additional

• An environment promoting growth opportunities: You’ll be part of a team that encourages your personal and professional development.
• A strong company culture: We foster an inclusive and supportive workplace where collaboration, innovation, and continuous learning thrive.
• SAFS is an equal opportunity company: We are committed to creating an inclusive environment and valuing diversity within our team.