HR & ADMIN INTERN (6 Months)

YY CIRCLE (SG) PRIVATE LIMITED; Singapore; On-site; SGD 16,740 - 22,320; Part time

Job summary

YY CIRCLE (SG) PRIVATE LIMITED in Singapore is seeking an HR & Admin Intern to provide comprehensive support across recruitment, employee lifecycle management, office administration, and HR documentation. This role plays a key part in supporting the organization’s compliance, coordination, and employee engagement initiatives.

You will assist in job postings, interviews, onboarding, payroll support, and government grants administration, helping ensure compliance and smooth daily operations while

Qualifications

• Strong attention to detail and organisational skills.
• Ability to manage employee records and documentation accurately.
• Good communication skills for handling employee enquiries and feedback.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Handle and support day-to-day HR and Admin related matters.
• Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.).
• Maintain accuracy of HR database and update employee records in the HR system.
• Follow up and ensure all employees’ employment status is updated and processed in a timely manner.
• Ensure all documentation is properly filed (i.e. P-Files, E-P Files).
• Check and verify staff attendance for payroll processing.
• Check and verify employees’ leave applications, medical claims, etc.
• Validate and prepare biometrics reports for billing.
• Handle employees’ enquiries and feedback.
• Assist in claims submission, government grants, insurance, etc.
• Assist in coordinating training and development for employees.
• Support end-to-end recruitment processes, including job postings, shortlisting, interviews, and onboarding.
• Administer work pass applications, renewals, and cancellations in accordance with local regulations.
• Any other HR/Admin duties assigned.

Skills

Attention to detail

Organisational skills

Communication skills

Multitasking

Job description

Job Summary

The HR & Admin Intern provides comprehensive support in HR and administrative functions, ensuring smooth day-to-day operations across recruitment, employee lifecycle management, office administration, and HR documentation. This role plays a key part in supporting the organization’s compliance, coordination, and employee engagement initiatives.

Key Responsibilities

• Handle and support day-to-day HR and Admin related matters.
• Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.).
• Maintain accuracy of HR database and update employee records in the HR system.
• Follow up and ensure all employees’ employment status is updated and processed in a timely manner.
• Ensure all documentation is properly filed (i.e. P-Files, E-P Files).
• Check and verify staff attendance for payroll processing.
• Check and verify employees’ leave applications, medical claims, etc.
• Validate and prepare biometrics reports for billing.
• Handle employees’ enquiries and feedback.
• Assist in claims submission, government grants, insurance, etc.
• Assist in coordinating training and development for employees.
• Support end-to-end recruitment processes, including job postings, shortlisting, interviews, and onboarding.
• Administer work pass applications, renewals, and cancellations in accordance with local regulations.
• Any other HR/Admin duties assigned.

Job Requirements

• With or without experience are welcome to apply (Training will be provided).
• Strong attention to detail and organisational skills.
• Ability to manage employee records and documentation accurately.
• Good communication skills for handling employee enquiries and feedback.
• Ability to multitask in a fast-paced environment.