HR & Admin Trainee: Recruitment & Compliance

HONG YE GROUP PTE. LTD.; Singapore; On-site; Full time

Job description

Job Summary

The HR & Admin Intern provides comprehensive support in HR and administrative functions, ensuring smooth day-to-day operations across recruitment, employee lifecycle management, office administration, and HR documentation. This role plays a key part in supporting the organization’s compliance, coordination, and employee engagement initiatives.

Key Responsibilities

• Handle and support day-to-day HR and Admin related matters.
• Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.).
• Maintain accuracy of HR database and update employee records in the HR system.
• Follow up and ensure all employees’ employment status is updated and processed in a timely manner.
• Ensure all documentation is properly filed (i.e. P-Files, E-P Files).
• Check and verify staff attendance for payroll processing.
• Check and verify employees’ leave applications, medical claims, etc.
• Validate and prepare biometrics reports for billing.
• Handle employees’ enquiries and feedback.
• Assist in claims submission, government grants, insurance, etc.
• Assist in coordinating training and development for employees.
• Support end-to-end recruitment processes, including job postings, shortlisting, interviews, and onboarding.
• Administer work pass applications, renewals, and cancellations in accordance with local regulations.
• Any other HR/Admin duties assigned.

Job Requirements

• With or without experience are welcome to apply (Training will be provided).
• Strong attention to detail and organisational skills.
• Ability to manage employee records and documentation accurately.
• Good communication skills for handling employee enquiries and feedback.
• Ability to multitask in a fast-paced environment.