HR & Admin Executive (With Accounts Support)

Heart Springs Holdings Pte Ltd; Singapore; On-site; SGD 42,000 - 58,000; Full time

Job summary

Heart Springs Holdings Pte Ltd is seeking an HR & Administrative Assistant to support recruitment, maintain accurate employee records, and assist with payroll and foreign worker matters in Singapore. The role also covers general office admin, procurement, and documentation, with interaction across outlets and MOM compliance.

The candidate should have 1–3 years of relevant experience, a diploma/degree in HR or accounting, and proficiency in MS Office and Google Drive.

Qualifications

• Diploma or degree in HR, business admin, or accounting.
• 1–3 years of relevant experience.
• Familiar with Singapore foreign worker regulations (Work Permit, quota, levy).
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office and Google Drive.
• Organised, detail-oriented, and able to multitask.

Responsibilities

• Support recruitment activities including onboarding.
• Maintain employee records, contracts, and HR documentation.
• Support payroll, leave administration, and attendance tracking.
• Administer foreign worker matters including work permits, renewals, quotas and levies.
• Liaise with MOM and ensure compliance with employment and foreign worker regulations.
• Handle daily administrative operations, procurement, filing, and reporting.
• Coordinate with outlets and stakeholders to ensure operational alignment.

Skills

HR administration

Payroll support

Record keeping

MS Office

Attention to detail

Multitasking

Communication

Education

HR/BA/Accounting degree

Tools

Microsoft Excel

Google Drive

QuickBooks

InfoTech HR

Job description

1. Human Resource & Foreign Worker Administration

• Provide support in recruitment activities, including coordination and onboarding

• Maintain accurate employee records, contracts, and HR documentation

• Support payroll, leave administration, and attendance tracking

• Administer foreign worker matters, including work permit applications, renewals, cancellations, quota and levy monitoring

• Liaise with the Ministry of Manpower (MOM) and ensure compliance with all applicable employment and foreign worker regulations

2. Administrative Duties

• Support daily administrative operations and office coordination

• Maintain proper filing systems, records, and documentation

• Assist with procurement, vendor coordination, and general office matters

• Prepare reports, correspondence, and internal documentation

• Coordinate with outlets and stakeholders to ensure operational alignment

3. Accounts & Inventory Support

• Perform basic bookkeeping duties, including data entry for invoices and expenses

• Support accounts payable and receivable functions

• Prepare and organise financial documents for reporting and audit purposes

• Assist in monitoring stock levels and maintaining inventory records

• Support stock ordering, reconciliation, and periodic stock takes

• Flag discrepancies and assist in inventory tracking and reporting

• Liaise with external accountants, suppliers, and relevant parties as required

4. General

• Perform any other duties as may be assigned by the Company from time to time

• Exercise due care, accuracy, and confidentiality in all assigned tasks

Requirements

• Diploma or Degree in HR, Business Administration, Accounting, or related field

• Minimum 1–3 years of relevant experience

• Familiar with Singapore foreign worker regulations (Work Permit, quota, levy, etc.)

• Basic accounting or bookkeeping knowledge

• Proficient in Microsoft Office (especially Excel), and Google Drive

• Organised, detail-oriented, and able to multitask

Preferred

• Experience in retail, beauty, or multi-outlet environment

• Experience handling work permits and MOM submissions

• Familiar with accounting software (e.g. QuickBooks) and HR software (e.g. InfoTech)

• Bilingual in English and Mandarin to liaise with Chinese-speaking customers and team members.
  

Work Schedule

• Monday to Friday: 9:00 AM – 6:00 PM

• Saturday: Half-day (e.g. 9:00 AM – 1:00 PM)