HR Admin Executive

XIN MING HUA PTE LTD; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

XIN MING HUA PTE LTD in Singapore is seeking an diligent HR/Admin professional to deliver comprehensive administrative support across filing, data entry, document management and communications. The role involves payroll assistance, attendance checks, and coordinating vendor services to ensure smooth operations.

You will handle work pass administration, training coordination, welfare events, and day-to-day office tasks, collaborating with HR and management in a fast-paced environment.

Qualifications

• Diploma in HRM/Administration/Business Studies is required.
• 1–2 years of admin or HR support experience; fresh grads welcome.
• Strong planning and prioritisation abilities.
• Proficient in MS Office; good written and verbal communication.
• Fast-paced environment experience preferred.

Responsibilities

• Provide comprehensive administrative support including filing, data entry, and document management.
• Answer phone calls, transfer them and take messages for the right department.
• Coordinate with vendors for procurement, maintenance, and renewal of services and equipment.
• Prepare and process monthly staff food voucher distribution.
• Monitor and replenish pantry and stationery supplies.
• Support monthly payroll, including attendance checking and overtime processing.
• Source and administer training needs (sourcing, administration & registration).
• Assist in the application, renewal, and cancellation of work passes.
• Liaise with vendors on dormitory issues.
• Plan and organise employee welfare/engagement activities and company events.
• Handle ad-hoc HR/Admin tasks assigned by HR Manager.

Skills

Organisational skills

Multi-tasking

Attention to detail

Communication skills

MS Office proficient

Education

Diploma in HRM / Administration / Business Studies

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Description

• Providing comprehensive administrative support, including filing, data entry, and document management.
• Answer phone calls, transfer them and take messages for the right department.
• Coordinate with vendors for the procurement, maintenance, and renewal of services and equipment such as water filtration, floor mats, indoor plants, cleaning services, and staff transportation.
• Prepare and process monthly food voucher distribution for eligible staff.
• Monitor and replenish pantry and stationery supplies.
• Support in monthly payroll, including attendance checking and overtime processing.
• Source and administer training needs (sourcing, administration & registration).
• Assist in the application, renewal, and cancellation of work passes.
• Liaise with vendors on dormitory issues.
• Plan and organize employee welfare/engagement activities/ company events.
• Any ad-hoc activities within HR and Admin functions as assigned by HR Manager, from time to time.

Job Requirement

• Diploma in Human Resource Management / Administration / Business Studies
• Minimum 1-2 years of experience in an administrative or HR support role, preferably in a fast-paced environment.
• Fresh graduates are welcome to apply.
• Strong organisational and multi-tasking abilities, with the ability to prioritise and manage competing deadlines.
• Keen attention to detail and a commitment to delivering high-quality work.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.