HR/ADMIN EXECUTIVE

UNIFOR CONSTRUCTION PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company in Singapore is seeking an experienced HR and Administrative Officer. The role involves managing HR information, processing expense claims, coordinating recruitment, and handling staff insurance matters. Candidates should have prior experience in similar disciplines within the construction industry and possess strong interpersonal and communication skills. Familiarity with Odoo and Infotech HR applications is a plus. This position ensures smooth office operations by overseeing vendor relations and administrative paperwork.

Qualifications

• Experience in HR & administrative disciplines in the construction industry.
• Meticulous with good interpersonal and communication skills.
• Basic Microsoft Office skills.
• Able to meet deadlines.

Responsibilities

• Perform general administrative duties including documentation and filing.
• Check and process expense claims and reimbursements.
• Manage renewal of corporate licenses and certifications.
• Assist in recruitment processes and manage staff insurance.
• Oversee vendor and supplier relations for office operations.

Skills

HR management

Documentation

Interpersonal skills

Communication skills

Microsoft Office

Tools

Odoo App

Infotech HR

Job description

Responsibilities

• General administrative duties including documentation, filing & updating data, etc
• Check, verify, and process expense claims and reimbursements
• Responsible for effective recording, maintenance, and reporting of HR information
• Managing the renewal of corporate licenses, ISO and certifications
• Assist and coordinate recruitment processes
• Handle staff insurance and medical issues (claims, work injury compensation, PCP, etc)
• Work pass applications for foreign new hires (including renewal and cancellation)
• Prepare stationery for new staff, such as a laptop, email, and share folder (by Dept)
• Knowledge of worker salary calculations (including OT, allowances, and deductions)
• Perform any ad-hoc duties assigned by manager or management
• Handle and redirect incoming calls, emails, and correspondence daily
• Liaise with the site/store/man/purchaser to coordinate and place material orders
• Assist site workers with work-related matters and provide necessary support
• Oversee vendor and supplier relations for smooth office operations.
• Raise MR and PO in the Odoo app, verify supplier tax invoices and POs, and arrange delivery upon receiving confirmation from the client.
• To prepare the quotation for the Sales Dept, safety, and tender document submission to the main contractor, if required.
• Prepare monthly claims, verify Payment Certificates, and assist Finance with accounts receivable and tax invoice issuance.

Qualifications

• Experience in HR & administrative disciplines in the construction industry
• Meticulous with good interpersonal and communication skills
• Basic Microsoft Office skills
• Able to meet the deadline
• Candidates with prior experience with Infotech HR & Odoo Apps