HR & Admin Executive (Based in Tuas)

LUMINA ADVISORY & GLOBAL SEARCH PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

LUMINA ADVISORY & GLOBAL SEARCH PTE. LTD. is seeking a proactive HR & Admin Executive to manage daily HR operations, recruitment, and employee lifecycle processes in Singapore.

The role covers work pass administration, compliance with MOM regulations, and accurate record keeping. You will handle onboarding, offboarding, payroll-related admin tasks, and coordinate with Finance. The ideal candidate has hands-on HR generalist experience, strong communication, and the ability to work independently

Qualifications

• Minimum 3 years of hands-on HR generalist experience in Singapore.
• Experience in full-spectrum HR operations, recruitment, onboarding, offboarding and employee administration.
• Good knowledge of Singapore Employment Act, MOM regulations and statutory employment requirements.
• Hands-on experience with EP, S Pass and Work Permit administration, including MOM online systems.
• Familiarity with overtime calculations, statutory leave entitlements, IR21 tax clearance and IR8A reporting.
• Proficient in Microsoft Office and HR management systems.
• Strong organisational, interpersonal, communication and problem-solving skills.
• Detail-oriented, proactive and able to manage multiple priorities efficiently.
• Able to work independently, maintain confidentiality and take ownership of HR responsibilities.
• Responsible, approachable and capable of handling employee matters professionally.

Responsibilities

• Manage end-to-end HR operations and employee lifecycle management.
• Oversee recruitment, onboarding, offboarding and candidate handling.
• Handle work pass administration and statutory compliance.
• Coordinate payroll-related HR administration and attendance (OA).
• Improve HR processes and operational efficiency.
• Prepare HR letters, reports, and management updates.
• Coordinate office administration and asset management.

Skills

HR generalist

Employment Act knowledge

MOM regulations

EP/S Pass/WP administration

Overtime calculations

HR systems

Microsoft Office

Detail-oriented

Independent work

Confidentiality

Tools

Microsoft Office

HR management systems

Job description

Job Summary

Our client is seeking a proactive, hands‑on and detail‑oriented HR & Admin Executive to manage daily HR operations, recruitment, employee lifecycle processes, work pass administration and statutory compliance.

The ideal candidate should have solid HR generalist experience in Singapore, a good understanding of local employment legislation and MOM regulations, and the ability to manage HR matters independently and efficiently.

Key Responsibilities

1. HR Operations & Employee Lifecycle Management

• Manage end‑to‑end employee onboarding and offboarding, including employment documentation, orientation, clearance and exit procedures.

• Maintain accurate employee records, employment contracts, leave, attendance and benefits administration.

• Monitor probation periods, contract renewals, work pass expiry dates and other HR‑related deadlines.

• Coordinate onboarding arrangements, including IT equipment, system access, workstation setup and employee orientation.

• Support employee relations, performance management, disciplinary matters and grievance handling.

2. Recruitment & Talent Acquisition

• Manage the full recruitment cycle, including job postings, candidate sourcing, screening, interview coordination and offer preparation.

• Work closely with hiring managers to fulfil manpower requirements within agreed timelines.

• Maintain recruitment pipelines, candidate records and ensure a smooth hiring process.

3. Work Pass & Statutory Compliance

• Handle Employment Pass (EP), S Pass and Work Permit applications, renewals, issuance and cancellations.

• Monitor foreign manpower quotas, levy requirements and work pass validity.

• Ensure compliance with Singapore Employment Act, MOM regulations and other applicable employment legislation.

• Coordinate employee tax clearance (IR21), employment income reporting (IR8A) and other statutory submissions where applicable.

4. Payroll‑Related HR Administration

• Manage attendance, leave records, overtime verification and statutory leave entitlements.

• Verify overtime calculations in accordance with applicable MOM regulations.

• Coordinate with Finance and Payroll teams to ensure accurate employee information and timely processing.

• Payroll processing is not required for this role. However, candidates should have a good understanding of payroll‑related HR administration, including overtime calculations, attendance, leave entitlements and statutory requirements.

5. HR & Office Administration

• Prepare HR letters, reports, employee documentation and management updates.

• Maintain HR policies, procedures, templates and employee records.

• Coordinate office administration, employee facilities and company asset management.

• Identify opportunities to improve HR processes and operational efficiency.

Job Requirements

• Minimum 3 years of hands‑on HR generalist experience in Singapore.

• Experience in full‑spectrum HR operations, recruitment, onboarding, off boarding and employee administration.

• Good knowledge of Singapore Employment Act, MOM regulations and statutory employment requirements.

• Hands‑on experience with EP, S Pass and Work Permit administration, including MOM online systems.

• Familiarity with overtime calculations, statutory leave entitlements, IR21 tax clearance and IR8A reporting.

• Proficient in Microsoft Office and HR management systems.

• Strong organisational, interpersonal, communication and problem‑solving skills.

• Detail‑oriented, proactive and able to manage multiple priorities efficiently.

• Able to work independently, maintain confidentiality and take ownership of HR responsibilities.

• Responsible, approachable and capable of handling employee matters professionally.