HR and Admin Executive

HWEE WAH ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

HWEE WAH ENGINEERING PTE. LTD. in Singapore seeks an HR Administrator to maintain employee records, manage work passes, and monitor training and certifications for expiry. You will handle onboarding/offboarding, lodging for accommodations, and assist in payroll-related attendance and leave administration.

Diploma in Human Resources or equivalent is required, with 3 years of relevant experience, preferably in construction, and strong Microsoft Office skills and excellent organizational abilities.

Qualifications

• Diploma in Human Resources or equivalent.
• 3 years of relevant experiences, preferably in construction industry.
• Competent in Microsoft Office (Word and Excel).
• Have good organisational skills and an eye for details.
• Able to priorities efficiently and not lose sight of tasks on-hand.

Responsibilities

• Maintain accurate and up-to-date employees records and documentation in HRIS and digital folders.
• Handle the application, renewal and cancellation of all work passes.
• Monitor the validity of employees' skills and safety training and arrange for recertification.
• Monitor the validity of government licenses, company certifications and insurance coverage, assist renewals.
• On-boarding and off-boarding of workers, including accommodation logistics and repatriation arrangements.

Skills

Organisational skills

Attention to detail

Microsoft Office

Time management

Education

Diploma in Human Resources or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Job Responsibilities

• Maintain accurate and up-to-date employees records and documentation in HRIS and digital folders
• Handle the application, renewal and cancellation of all work passes
• Monitor the validity of employees' skills and safety training and arrange for them to attend re-certification before the certificates expire. Enrol employees for training as instructed
• Monitor the validity of all government licenses, company certifications and insurance coverage to ensure no lapse and assist in the renewal of these licenses, certifications and insurances
• Responsible for workers' on-boarding and off-boarding matters, including, but not limiting to, compliance with all pre-requisites before workers can enter Singapore, handle accommodation-related matters like dormitory check-in and check-out and sourcing for new dormitories when required, purchase of air-tickets for repatriation and ensure all outstanding payment to workers are made and all company equipment are returned before they depart
• Handle leave administration and attendance tracking for accurate payroll processing
• Manage general administration matters such as office admin, procurement admin, and perform any other duties as assigned

Job Requirements

• Diploma in Human Resources or equivalent
• 3 years of relevant experiences, preferably in construction industry
• Competent in Microsoft Office (Word and Excel)
• Have good organisational skills and an eye for details
• Able to priorities efficiently and not lose sight of tasks on-hand